(Archived) IACUC Coordinator

Position Description:

Purpose

The Office of Research helps to facilitate life-saving biomedical research at the Medical College of Wisconsin. Nine distinct units provide specialized support to meet the administrative needs of our investigators and research staff, and together we coordinate, regulate, and monitor research studies, some of which involve animals. Our Institutional Animal Care and Use (IACUC) Office unit supports both the IACUC and MCW investigators and research staff in maintaining a high-quality animal program.

The IACUC Coordinator is responsible for monitoring and ensuring compliance with relevant federal and institutional animal welfare laws, regulations, policies and guidelines as well as the coordination and comparative review of all Animal Use Applications (AUA) and associated grant proposals to verify, before award, that the components of grant applications and contract proposals related to the care and use of animals are congruent with activity described in the AUA.

Primary Functions

• Conduct in-depth analysis of all animal use submissions to determine whether the descriptions of proposed biomedical research procedures with animals are complete, clear, and consistent with relevant federal and institutional animal welfare laws, regulations, policies and guidelines; evaluate what additional information is needed prior to passing submissions along for review by the veterinarians and/or IACUC and make appropriate recommendations regarding the necessary IACUC review process.
• Review all animal use submissions to ensure compliance with relevant federal and institutional animal welfare laws, regulations, policies and guidelines to confirm that no additional information is needed prior to IACUC Decision Letters being sent; work with IACUC Members and investigative staff to obtain additional information as necessary.
• Conduct a comparative review of all Animal Use Applications (AUA) and associated grant proposals to verify, before award, that the components of the grant applications and contract proposals related to the care and use of animals are congruent with activity described in the AUA and work with principal investigators as needed to achieve congruency between grants and AUAs.
• Provide information to investigators and research team members regarding preparation of submissions to the Institutional Animal Care and Use Committee (IACUC), Safety Committees (hazardous agents) or Grants and Contracts.
• Serve as point of contact for investigative staff to provide assistance with basic to moderately complex research issues. Triage complex questions as appropriate.
• Monitor compliance with federal requirement for Annual Renewals and 3 Year Renewals for AUAs and coordinate notifications of the requirements to departments and investigators.
• Work with IACUC & Research Safety Committee Manager to provide professional service to IACUC Chair, IACUC Members and Principal Investigators involving the application of federal regulations and established institutional standards to animal use submissions.
• Prepare for and attend bi-monthly IACUC meetings, assuming duties which include but are not limited to, working with IACUC Chair and/or IACUC & Research Safety Committee Manager to develop Meeting Agendas, prioritize Agenda items and develop supplemental materials for distribution to the IACUC members. Compose summaries of the Committee’s deliberations for dissemination to Principal Investigators, which highlight Committee concerns, decisions and the need for follow-up activity.
• Prepare Decision Letters, Meeting Minutes and other IACUC-related correspondence or reports as requested.
• Maintain IACUC website.
• Other duties as assigned.

Preferred Schedule:

Position Requirements:

Knowledge – Skills – Abilities

Excellent oral and written communication skills are essential. Strong critical thinking, problem solving and attentiveness to detail is required. Ability to demonstrate responsibility and dependability when completing assignments, to plan and organize work according to established priorities and to complete assignments accurately within established timeframes is essential. Must demonstrate cooperation, courtesy and consideration when working effectively with varied people. Ability to work independently and as part of a team. Proficient in the use of Microsoft Office suite, specifically Word and Excel. Ability to effectively plan and organize projects impacting the work of others.

Specifications

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: Bachelor’s Degree or applicable experience.

Minimum Required Experience: 3 years of experience

Preferred Experience: 3 years of experience in program coordination. Experience with program management in a medical, research or educational environment preferred.

Commitment to Diversity

MCW is one of the largest healthcare employers in Wisconsin. We are committed to creating an inclusive and welcoming workplace that includes individuals with diverse backgrounds and experiences. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. We strive to integrate our human and social differences into MCW’s functioning, strategies and culture to create a diverse and equitable workplace. If you believe embracing individuality and working together makes us stronger, then MCW is the place for you. People of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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