(Archived) Human Resources Technician (2022)

Human Resources Technician (2022)
MiraCosta College

For full details and to apply, go to https://jobs.miracosta.edu/postings/3008

Type of Assignment: Full Time
Assignment Category: Regular Position

Position Details:
One regular, full-time position, 40 hours per week, 12 months per year on the Oceanside campus. The work schedule will be Monday through Friday, 8:00 am - 4:30 pm. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

MiraCosta College believes that flexible work enables employees to achieve a more successful balance between work responsibilities and family life. The District offers the opportunity to telework (remote work) for certain positions, depending on the operational needs of the District and the provisions of the telework policy. Probationary and temporary employees are not eligible to telework unless approved by the appropriate vice president. No employee is guaranteed the right to telework. No employee shall be authorized to telework 100% of the time; regular, on-campus presence is expected for all District employees on a weekly basis.

IMPORTANT: MiraCosta College requires that all employees be fully vaccinated against COVID-19 in order to promote a safe and healthful workplace for employees and to promote the health and safety of our campus community. Unvaccinated employees are at greater risk of contracting and spreading COVID-19 within the workplace and to the college community that depends on college programs and services. As of August 23, 2021, all employees must submit proof of vaccination or request and receive approval for a medical or religious exemption prior to their start date. For more information, please visit https://www.miracosta.edu/covid/covid-vaccination-requirements.html

Salary Range: 21
Compensation: Starting at $5,376.00 per month (range 21, step 1).

Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.

Benefits:
A full benefits package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees’ Retirement System (CalPERS).

Position Term in Months: $Term

Application Procedure:
In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter addressed to the “Screening and Interview Committee” specifically describing how your experience aligns with the representative duties and desirable qualifications.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/docs/default-source/leaflets/cl635.pdf?sfvrsn=6. Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

The screening and interview committee will review application materials for up to three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) proof of being fully vaccinated* for COVID-19 or requesting and receiving approval for a medical or religious exemption; 2) successful completion of a pre-placement physical exam at district expense; 3) submission of a current tuberculosis test clearance; 4) proof of eligibility to work in the United States; 5) fingerprint clearance; and 6) approval by the Board of Trustees.

*Individuals are considered fully vaccinated against COVID-19 two weeks or more after they have received the second dose in a 2-dose series (e.g. Pfizer-BioNTech or Moderna), or two weeks or more after they have received a single-dose vaccine (e.g., Johnson and Johnson [J&J/Janssen).

Retired STRS members are not eligible for this position.

Basic Function:
Under general supervision, perform responsible and moderately complex technical and administrative duties in support of the district’s Human Resources department and programs; coordinate the recruitment and hiring process; process personnel requisitions; maintain HRIS database; provide administrative support for full time faculty evaluation processes; support faculty equivalency process; serve as functional lead for applicant tracking system; and perform data entry and track a variety of processes.

Distinguishing Characteristics:
A Human Resources Technician is distinguished from a Human Resources Analyst in that an incumbent in the latter class performs professional assignments requiring the use of management and human resource theory and principles gained through professional education and experience.

Essential Duties & Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Coordinate the hiring process of district faculty, staff and administrators; monitor for compliance with district and state education code hiring requirements; coordinate with Deans, hiring chairs and committees regarding all phases of the recruitment process; review job descriptions and write, edit and post job announcements; work with advertising agency to advertise positions; disseminate job vacancy information to various external organizations; work with Risk Management and Human Resources Analyst or Director to approve position requirements, hiring process and applicant screening; advise screening/interview committee on responsibilities and timelines; perform initial screening of applicants; coordinate equivalency determination process; develop recruitment timeline and interview schedules; oversee applicant testing and interview activities; calculate and obtain approval for diversity of applicant pools; ensure completion and distribution of committee interview materials and schedules; coordinate finalist interviews and initiate reference checks.

2. Act as primary contact for job applicants with the interview and onboarding process; answer questions and assist with escalated application and minimum qualification questions; schedule interviews, test, and collect writing samples; schedule instructional demonstrations. Coordinate pre-employment required paperwork and processes including scheduling pre-placement physicals, monitoring and reconciling fingerprint and Department of Justice clearance. Calculate and recommend initial salary placements including validating education and/or experience; prepare employment contracts; process travel reimbursements for interview candidates; complete verification of employment forms.

3. Process personnel requisitions and hiring paperwork for new and returning employees, including student workers; prepare personnel report for Board agendas; assemble, distribute and explain hiring information packets including benefit and retirement data; track TB certification compliance and send reminders to employees and supervisors, as needed; verify accuracy of information with third parties and input or update data in the system; create and maintain personnel files and records.

4. Maintain HRIS database; responsible for timely and accurate HRIS data entry including new hire, termination, transfers and other personnel actions; generate reports as needed to audit HRIS entry; each payroll cycle coordinate with payroll to identify and resolve discrepancies.

5. Coordinate evaluation process for tenure candidates and tenured faculty; create and maintain sensitive and confidential tracking and evaluation files; coordinate timelines and distribution/collection of student surveys; scan completed surveys and generate results reports; coordinate collection of signatures on various evaluation forms & reports.

6. Act as liaison to the faculty committee on equivalency; advise equivalency candidates on preparation of requests, including identification of appropriate guidelines under which to apply and verification of completeness of supporting documentation; maintain record of approved degree titles for minimum qualifications screening; work with Equivalency Committee chair and consult with state chancellor’s office and/or state academic senate regarding degree title questions.

7. Serve as functional lead for applicant tracking system; make recommendations regarding system modifications to improve functionality and/or user interface; make changes to system directly and/or through vendor.

8. Coordinate evaluation process for administrators; notify employee and supervisor when evaluation is to occur; distribute surveys and forms; monitor process for completion.

9. Create, develop, maintain and update specialized and custom forms, databases, logs, files, records and reports; design, develop and maintain spreadsheets and databases requiring data interpretation and manipulation.

Other Duties:
1. Train and provide work direction and guidance to student workers, volunteers, and other staff as assigned.

2. Provide backup to other department staff as needed.

3. Assist with updating the Human Resources website.

4. Perform related duties as assigned.

Knowledge Of:
1. Human resource policies, procedures and practices related to the administration of selection, hiring and benefit programs and related functions.

2. Policies, procedures and processes necessary to screen applicants for minimum qualification.

3. Guidelines and application of equivalency process.

4. Principles, practices, concepts and techniques used in customer service, public relations, and community outreach.

5. Modern office practices, procedures, and equipment including computers and applicable software programs.

6. The district’s personnel recordkeeping systems, practices and procedures for processing employee and applicant information.

7. Operations, services, and activities of a community college district.

8. Provisions of labor contract and working condition manuals.

9. Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.

10. District organization, functions, rules, policies and procedures applicable to assigned areas of responsibility.

11. Safety policies and safe work practices applicable to the work.

Ability To:
1. Coordinate the recruitment and selection process through a variety of screening/interview committees.

2. Explain and process hiring paperwork for new and returning employees.

3. Represent the district and department effectively with other departments, applicants, and screening/interview committees.

4. Understand, interpret and explain the application of policies, procedures and plan provisions pertaining to assigned areas of responsibility.

5. Monitor, calculate and report salary placement and advancement factors.

6. Prepare and maintain accurate and complete files and records.

7. Perform specialized data entry rapidly and with a high degree of accuracy.

8. Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations, and other written materials from brief instructions.

9. Establish priorities and work effectively and independently with many demands on time.

10. Analyze situations accurately and adopt effective courses of action.

11. Maintain confidentiality of district and personnel files and records.

12. Track statistical information utilizing complex spreadsheets and databases.

13. Communicate effectively, both orally and in writing.

14. Understand and follow written and oral instructions.

15. Operate a computer and standard business software.

16. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic, and disability issues.

17. Establish and maintain effective working relationships with all those encountered in the course of work.

Education & Experience:
Graduation from an associate degree program and two years of related work experience in human resources; or an equivalent combination of training and experience.

Desirable Qualifications:
1. Human Resources experience in the community college environment.

2. Experience with Human Resources Information Systems.

Licenses & Other Requirements:
A valid California driver’s license and the ability to maintain insurability under the district’s vehicle insurance program.

Physical Effort:
The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds. Ability to work at a computer, includingrepetitive use of a computer keyboard, mouse or other control devices. Ability to travel to various locations on and off-campus as needed to conduct district business.

Emotional Effort:
Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Working Conditions:
Primarily business office environment; subject to frequent public contact and interruption; intermittent exposure to individuals acting in a disagreeable fashion; occasional evening, weekend and/or holiday hours required on an as-needed basis.

Posting Number: S21/22046P
Human Resources Contact Information: jobs@miracosta.edu or [Register to View]
Job Close Date: 4/28/2022
Open Until Filled:
First Screening Date:

About MiraCosta College
MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf




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