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Assistant Director I - Director for Club and Constituent Programs at Sam Houston State University in Huntsville, Texas

Sam Houston State University

Last Updated: 3/01/23

Job Description

Requisition 202300051S

Position Title Assistant Director I - Director for Club and Constituent Programs

FLSA status Exempt

Hiring Salary This position is a pay grade 15. Please see Pay Grade Table at:

Occupational Category Professional

Department Alumni Relations

Division of University Advancement

Educational Requirements for the Position

Bachelor’s Degree in Business, Marketing, Communications or related field. Two years of experience in one or more of the following areas: fund raising, sales, corporate relations, special events or a related field; three years experience preferred. Knowledge of Sam Houston State activities, policies, and University procedures would be helpful. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Provide leadership and direction for the organization, growth and development of regional alumni clubs and constituent-based alumni programming. Identify, recruit, train and motivate volunteers to provide leadership for sustaining programs in support of the University’s strategic alumni relations goals and objectives.

Primary Responsibilities

Effectively schedule, implement and manage multiple projects, meetings and events. Develops and implements volunteer training, support material and recognition programs. Designs programs that will support alumni membership, sponsorships and engagement with the Alumni Association. Works closely with deans and department heads on constituent-based alumni programming, both on campus and in club area. Coordinates with development and admission staff to encourage alumni participation in the Annual Fund and student recruitment respectively. Works cooperatively with university and system officials on alumni legislative advocacy programs. Develops annual strategic plan to add new alumni clubs and constituent-based alumni programs and to strengthen existing ones, establishing agreed upon performance indicators with which to measure effectiveness. Alumni clubs planning, participation and recruitment, to include: primarily responsible for the establishment, maintenance, growth and development of regionally based alumni clubs and constituent-based chapters. Develops and execute an annual plan for club and chapter board and general meetings. Identifies, recruits, trains and motivates volunteer leadership. Works with marketing to design creative collateral material to support volunteer leaders and to promote the program. Oversees a database of volunteers and prospective leaders. Maintain relationship and work closely with the assistant director for alumni membership and marketing to increase financial support through memberships and sponsorships. Meets with each club and chapter president once quarterly, including two meetings of groups’ board of directors. Maintains monthly individualized communication with each club and chapter president. Ensures club and chapter meetings; minutes or notes, together with a current listing of groups’ board, are maintained on file in the alumni office. Handles other duties and responsibilities as may be assigned by the director of alumni relations. Performs other related duties as assigned.

Other Specifications

Position requires excellent verbal and written communication skills. Must be an effective public speaker and work collaboratively and congenially with faculty, staff, students and alumni to achieve mutually beneficial objectives. The ability to manage multiple projects and assignments in support of the director and volunteer leaders is required. Must possess excellent interpersonal skills with a high level of professionalism. Must have the ability to accomplish projects with little supervision and to meet deadlines as scheduled. A commitment to customer service and high standards for quality work is required. Must have the ability to proficiently use the latest versions of Microsoft Word, Excel, PowerPoint, and mail merge; as well as email and the use of social media in the performance of duties.

This position will require a flexible work schedule, to include early mornings, evenings, weekends, some overnight travel and occasional holidays. Position duties include travel, therefore, a valid Texas driver license and reliable transportation is required. Position will at times include operating a University vehicle, therefore, a driving record acceptable to the University’s insurance carrier is required.

This position may be designated as a Campus Security Authority (CSA).

Up to 20% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor.

Full Time

To apply please visit

EEO Statement

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.

Company Details

Huntsville, Texas, United States
A Great Name in Texas Education! Named for Texas’s greatest hero, Sam Houston State University (SHSU) continually honors its historical roots through academic excellence. For more than 140 years, SHSU has been preparing students for meaningful lives of achievement. Its motto, “The measure of a Life is its Service,” resonates among its approximately 21,612 students, eight college...