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(Archived) Part-Time Secretary, Advising & Counseling

Last Updated: 5/10/22

Job Description

Part-Time Secretary, Advising & Counseling

Posting Number: 0001066

PS Position#: 00001125

Position Status: Part-Time

Salary: $15.29/hour

Department: Advising & Counseling Center

Job Summary/Basic Function:
Perform secretarial duties to ensure accurate exchange of communication and information between the counselors and/or advisors, students, faculty, and other Lee College staff; while also establishing a comfortable atmosphere for all who visit the Advising/Counseling Center.

Duties and responsibilities include, but are not limited to:

  • Answer a multiple-line phone to provide service and information to students and college staff.
  • Greet and guide all students and other visitors to the Advising/Counseling Center.
  • Manage Microsoft Outlook to schedule advisor and/or counselor appointments, meetings, etc.
  • Assist with maintaining inventory of all office supplies and equipment.
  • Assist with maintaining inventory of forms needed in the Advising/Counseling Center.
  • Provide secretarial support to advisor/counselors and other staff.
  • Fill out testing form for student and post the test fees for retesting in TSIA.
  • Assist with test administration as needed (TSIA on and off campus).
  • Enter placement scores into student records and charge students accordingly.
  • Establish and maintain multiple databases: OnBase, PeopleSoft, Microsoft Office, and SurveyMonkey.
  • Assist with New Student Orientation to include computer set ups, folder stuffing, and assist students with online registration.
  • Create forms, notices, and other documents as assigned by supervisor.
  • Must be available to work: Monday and Tuesday until 7:30 p.m.

Additional duties and responsibilities may include, but are not limited to:

  • Assist with planning and set up for special events.
  • Assist students on the computers with navigating the Lee College website and student accounts available under Logins {MyLC Campus, @mylc email, Blackboard, ApplyTexas, and campus logic).
  • Troubleshoot new office technology.
  • Perform other duties as assigned.

Benefits do not accrue with this part-time position. Work schedule is not to exceed 19.5 hours per week. This is a security sensitive position.

Lee College does not discriminate on the basis of gender, disability, race, color, age, religion, national origin, or veteran status.

Minimum Qualifications:
  • High School Diploma or equivalent (G.E.D.)
  • Six (6) months of related work experience
  • Must have working knowledge of Microsoft Office Word and Excel Programs
  • Must have excellent oral and written communication skills
  • Must work collaboratively with faculty, administrators, and other staff members
  • Must make balanced judgments and decisions
  • Must work well with individuals from diverse backgrounds
  • Must be available to work evenings and weekends if needed

Preferred Qualifications:

Campus/Location: Main Campus - Baytown, TX

If other, provide location:

Close Date:

Open Until Filled: Yes

Special Instructions to Applicants:
This position requires applicants to attach the following documents: resume. (Official transcripts required upon employment.)

In addition, applicants must include a minimum of three (3) professional references on the online application.

Please do not mail, email, fax, or deliver any documents outside of the electronic application process.

To apply, visit

Lee College is an Equal Opportunity/Affirmative Action Employer, which encourages applications from qualified females, minority groups, veterans, and disabled individuals. It is the policy of Lee College to fully comply with the equal opportunity provisions of all applicable regulations and not to discriminate against any employee or applicant for employment because of gender, disability, race, color, age, religion, national origin, or veteran status in areas such as recruitment, selections, training, promotion, demotion, layoffs, terminations, rates of pay, or any other forms of compensation or benefits.

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Company Details

Baytown, Texas, United States
Lee College serves the community by providing innovative and quality education to our diverse students along guided pathways to gainful employment, personal enrichment, and life-long learning.