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Procurement Program Specialist

California State University, Long Beach

Last Updated: 3/03/23

Job Description

Procurement Program Specialist

Job No: 525328
Work Type: Staff
Location: Long Beach
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Job Summary

Under the general supervision and direction of the Procurement Director, the Procurement Programs Specialist provides operational oversight for all aspects of the University's Procurement Card (ProCard) Program, the Office Supply Program, and the campus on-line order systems (CSUBuy, Amazon Business, etc.). Serves as the customer service contact for the Procurement Programs and will assist campus users with system access, new user accounts, account changes and updates, and policy issues. Reviews monthly post audit infraction reports received from Accounts Payable with management and notifies campus users as necessary on post audit findings/results. Responsible for generating regular and ad hoc reports on Procurement Programs performance and makes recommendations for program revisions/improvements. Conducts training for campus users on Procurement Programs guidelines and procedures. Signature Authority is set at $10,000 which may be increased upon written notification of the Director of Procurement.
Key Responsibilities

  • Program Administration and Project Management
  • Monitoring, Tracking, and Updating Program Data and Post Audit Process
  • Training of Campus Users on Procurement Program Guidelines and Procedures
Knowledge Skills and Abilities
  • Excellent customer service skills, which include the ability to understand, interpret, and communicate complex guidelines and policies.
  • Working knowledge of operational and fiscal analysis and techniques.
  • Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
  • Skill in research, development, and evaluation of policies and procedures.
  • Ability to formulate recommendations for procedural improvements.
  • Strong team orientation and the ability to work independently.
  • Ability to train others on new skills and procedures.
  • Ability to work with multiple priorities simultaneously and change priorities as needed.
  • Strong oral and written communication skills and the ability to communicate complex procedural and policy information clearly and accurately.
  • Through knowledge of State, CSU and University guidelines, regulations and policies regarding procurement and the demonstrated ability to apply these rules, regulations, and policies to the procurement process.
  • Strong technical skills to administer on-line programs.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Equivalent to a bachelor's degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development, or improvement of administrative policies, procedures, guidelines, practices, or programs plus three (3) years of related experience.

Procurement Services

Admin Analyst/Specialist - Exempt I

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

Hiring Range: $4,170 - $5,167 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: $4,170 - $7,545 per month.

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base

Full-time, regular postion.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.


It is important that all sections of the on-line application are completely and accurately filled out. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes: Mar 15, 2023 (11:55 PM)

To apply, visit

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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.