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DCS Administrative Assistant

California State University, Long Beach

Last Updated: 3/03/23

Job Description

DCS Administrative Assistant

Job No: 525376
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary

The purpose of this position is to provide office reception and direct administrative support to the Design + Construction Services (DCS) Director, DCS Associate Director (AD), Administrative Coordinator (ASC) and DCS Managers in a variety of routine office clerical and administrative support functions. Assist in providing customer service and administrative coordination to project and construction management teams. Provide customer service to campus users and community at large. This position reports directly to Design and Construction Services Director.
Key Responsibilities

  • Provide administrative support directly to the Manager of Design Services and Manager of Capital Program Development.
  • Responsible for calendar management and issuing correspondence. Independently coordinate the collection and analysis of data and the preparation of materials for presentations.
  • Serves as primary customer service contact and coordinates front office for Design & Construction Services.
Knowledge Skills and Abilities

Advanced MS Office skills. Working knowledge of office methods, procedures and practices including complex filing systems and records, the coordination of meetings and schedules, and telephone and customer service skills. Working knowledge of English grammar, spelling, and punctuation. Ability to interact positively with all internal and external customers and employees. Ability to take initiative. Ability to prioritize many different clerical tasks. Ability to perform basic arithmetic functions of a transactional nature, including tracking and comparing data. Ability to learn and use the computerized in-house maintenance management system (Planon). Basic knowledge of applicable university policies and procedures. Ability to learn, interpret, and effectively communicate procedures, policies, information, ideas, and instructions. Excellent verbal and interpersonal communication skills with the ability to effectively interact with diverse group of individuals. Experience preparing draft correspondence and concise final form correspondence. Working knowledge of compatible personal computers, peripherals, and Microsoft Office software (Outlook, Word, Excel, Powerpoint). Ability to type a minimum of 45 wpm accurately. Experience with standard office equipment including: 10-key calculator, multi-line telephone, copier and fax machines.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

  • Equivalent to three years of administrative support experience required.

  • Bachelor's Degree and/or experience in the areas of planning, design and construction or experience in areas encompassed by higher education design/construction and implementation preferred.

  • Valid CA Driver's License required.

    BBS-Design + Construction Services

    Administrative Support Assistant II

    CSU Classification Salary Range: $3,338 - $4,913 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

    Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
    Time Base

    Full-time temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.
    Application Procedures

    Click Apply Now to complete the CSULB Online Employment Application.

    PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
    Additional Information

    CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

    A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

    California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
    Equal Employment Statement

    California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

    To view the University's Annual Campus Crime Report go to: Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
    CSU Vaccination Policy

    The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to
    Out of State Employment Policy

    California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

    As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

    Application Closes: Mar 15, 2023 (11:55 PM)

    To apply, visit

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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.