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Pre-Award Specialist

California State University, Long Beach

Last Updated: 2/28/23

Job Description

Pre-Award Specialist

Job No: 525079
Work Type: Staff
Location: Long Beach
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time

Job Summary

Under the general direction of the Associate Dean, the Pre-Award Specialist serves as a facilitator and provides institutional oversight for all external grant/contract proposals and submittal on behalf of CHHS.
Key Responsibilities

  • Pre-Award Grant Administration: Provides direct guidance and assistance in the preparation of grant/contract proposals and related processing requirements.
  • Track status and ensures submission by ORED all proposed CHHS grants.
  • Researches, develops maintains current knowledge of electronic submission requirements and procedures for external funding sources funding.
  • Investigates the availability of funding opportunities.
Knowledge Skills and Abilities

Patience and communication skills are a must. Must be able to handle various deadlines and delayed acquisition of required proposal elements. Ability to demonstrate a strong interest in working in a fast-paced, service-oriented environment with frequent deadline pressures; highly developed communication and interpersonal skills required, including strong writing skills and the ability to interact with faculty, administrators, co-workers, and external agencies. Thorough knowledge of Microsoft Office including Access and Excel. Experience in word-processing systems for written communication and must be able to effectively edit and revise written content of proposals upon request; prior hand-on experience with, Fastlane and other web-based proposal submission products preferred. Must be able to prioritize workload, demonstrate a professional demeanor at all times, interact positively and cooperatively with others, and be a team player. Excellent interpersonal skills and the ability to communicate effectively with a diverse and high-level group of individuals in a diplomatic and professional manner and a strong commitment to customer service and open communication.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Equivalent to a bachelor's degree in a related field and a minimum of three (3) years of related experience with grant/contract development at a comparable level, in sponsored programs/contracts office or department (pre-award experience preferred) in a university, hospital, or other research setting required.

CHHS Administration

Administrative Analyst/Specialist - Exempt I

Hiring Range: $4,170 - $6,701 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

CSU Classification Salary Range: $4,170 - $7,545 per month

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base

Full-time temporary position for one (1) year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.


It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes: Mar 08, 2023 (11:55 PM)

To apply, visit

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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.