Continuations Coordinator

Continuations Coordinator

Job no: 518241
Work type: Staff
Location: Northridge
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Library

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place. Learn more: https://www.csun.edu/about-csun.


Major Duties

Under general supervision, the Continuations Coordinator orders, renews, and cancels electronic and physical continuations, and orders packages negotiated by the Chancellor's Office in the Unified Library Management System (ULMS). The incumbent assists in the re-shaping of the library collection by participating in the decision-making process regarding continuations, and develops and participates in special projects.

• Creates multiple types of purchase order lines in the Unified Library Management System (ULMS) including technical purchase order lines designed to link additional title orders together.
  
  
• Follows State and Generally Accepted Accounting Principles (GAAP) guidelines to prepare, sign and submit invoices to the Accounts Payable Specialist for payment, and resolves vendor billing, invoicing, and statement issues.
  
  
• Consults and collaborates with the Collection Development Coordinator and Acquisitions Librarian to address continuations licensing concerns.
  
  
• Performs other duties as assigned.
  
  *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://bit.ly/3qyHf9B
  
  
  Qualifications
  
  
• Four (4) years of Library Assistant experience with High School or equivalent certification; OR three (3) years Library Assistant experience with equivalent to an Associate's Degree (60 units); OR two (2) years Library Assistant experience with equivalent to a Bachelor's Degree (120 units) in job related field required.
  
  
  Knowledge, Skills, & Abilities
  
  
• Thorough knowledge of: and ability to interpret overall library policies and procedures and an in depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures; external on-line databases, system and resources, including the ability to perform complex on-line searches; institution's and library's policies and practices associated with the ethical use of and access to library and on-line resources; all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing work flow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness
  
  
• Working knowledge of: library collection and its organization, as well as classification schemes; national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance; library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process; campus human resource practices and payroll procedures; the functionality of each area of the Acquisitions Unit; acquisitions unit and CAMS department principles, policies, practices and procedures and the ability to apply this expertise and judgment to address unique continuations problems.
  
  
• Ability to: investigate and research more complex problems, including analyzing and interpreting information; use initiative and independent judgment to order electronic and print continuations. Demonstrated expertise in: creating and correcting bibliographic records; using library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance.
  
  
• Strong written and verbal communication skills to be able to prepare internal library reports; strong organizational skills to oversee and lead work flow in assigned area.
  
  Pay, Benefits, & Work Schedule
  
  
• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
  
  
• Classification/grade: 2888 / Library Services Spec III / 1
  
  
• The anticipated HIRING RANGE: $3775 - $4708, dependent upon qualifications and experience. The salary range for this classification is: $3775 - $6960 per month.
  
  
• HOURS: Full Time; 40 hours per week; Monday through Friday.
  
  
• REG: This is a Regular position with a one-year probationary period.
  
  
• The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on operational needs.
  
  
  General Information
  
  
• Applications received through September 27, 2022, will be considered in the initial review and review of applications will continue until position is filled.
  
  
• This position is a sensitive position as designated by the CSU.
  
  
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
  
  
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
  
  
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
  
  
• Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
  
  
• CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. To learn more visit our Matadors Forward site: https://www.csun.edu/matadors-forward/faculty-and-staff-fall-guidelines
  
  Equal Employment Opportunity
  
  CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at [Register to View] .
  
  Advertised: Sep 14, 2022 (9:00 AM) Pacific Daylight Time
  Applications close: Open until filled
  
  To apply: https://careers.pageuppeople.com/873/nr/en-us/job/518241/continuations-coordinator