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Gift Processing Assistant

California State University, Long Beach

Last Updated: 5/11/23

Job Description

Gift Processing Assistant

Job No: 520236
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary

Under the direction and supervision of Assistant Director of Advancement Services, the Gift Processing Assistant will process gifts tendered by check, cash, credit card, stock and EFT donations to the CSULB 49er Foundation. In addition, will print and mail gift acknowledgments, archive department documentation, process gifts of property and provide administrative support to department.
Key Responsibilities

  • Process gifts to the CSULB 49er Foundation including those tendered by check, currency, credit card, web-based, EFT/wire and stock. Processes Gift in Kind (donated property)
  • Maintain CyberSource Credit Card Processing System
  • Archive department gift documentation and quality assurance duties
Knowledge Skills and Abilities

Ability to perform detailed administrative work requiring accuracy and speed. Ability to understand and follow established procedures and policies. Ability to follow oral and written directions. Ability to analyze situations accurately and request assistance when needed. Ability to communicate effectively (both verbally and in writing). Ability to interact in a professional manner with a wide variety of individuals. Ability to perform mathematical calculations. Ability to work in a fast-paced, high-volume department. Ability to pro-active by identifying potential problems/issues. Ability to prioritize multiple tasks. Ability to understand and apply the principles of gift processing. Basic skill requirements include but are not limited to ten-key by touch, advanced typing skills and knowledge of Microsoft Office (Excel and Word). Must be detail oriented, able to take constructive criticism, be customer services oriented, be professional and interact positively with others.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Equivalent to one (1) year of administrative support experience required.

University Relations and Development - Advancement Services

Administrative Support Assistant I

The salary range for this classification is $3,338 to $4,097 per month.

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base

Full-time temporary position for one (1) year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.
Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes: Oct 26, 2022 (11:55 PM)

To apply, visit

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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.