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Assistant Director, Facilities Management

California State University, Long Beach

Last Updated: 3/04/23

Job Description

Assistant Director, Facilities Management

Job No: 519807
Work Type: Management (MPP)
Location: Long Beach
Categories: MPP, Administrative, At-Will, Full Time

Job Summary

The Facilities Management Department is the principal department responsible for the maintenance, repair, operation, and modification of campus facilities, grounds, and custodial. Under general direction from the Director of Facilities Management, the incumbent is responsible for managing the day-to-day operations including preventative maintenance programs, facilities projects services, non-routine projects, attending meetings, reviewing plans, maintaining specification documentation, ensuring consistent application of standards, conducting inspections, and serving as the liaison between Facilities Management and Design and Construction Services.
Key Responsibilities

  • Provides managerial oversight for the day-to-day operations of the building's trades; facilities project services; grounds; custodial services; warehouse; customer service.
  • Provides direct managerial oversight for building trades and MEP staff.
  • Reviews department operations and develops tools for analysis, generates reports and represents the university in Facilities related matters with various internal and external campus constituents including the Chancellor's Office, other CSU campuses, the surrounding cities and counties, and various professional organizations.
  • Develops and maintains cost estimates, ensures adherence to preventative maintenance specifications and standards, reviews plans, coordinates work and inspects final product to ensure compliance.
Knowledge Skills and Abilities

Proven abilities in data collection for the purpose of benchmarking, analysis, and process mapping. Knowledge of human resources. Excellent interpersonal oral and written communication skills; ability to interact positively with individuals on campus. Advanced computer knowledge and experience using IBM PC or compatible. Advanced proficiency in Word, Excel, and Power Point, in a windows environment. This individual must possess exceptional communication and leadership skills. This selected candidate must be able to provide consistent leadership and support to the department and campus, and represent the department well to the campus community.

Ability to:

Provide written reports, correspondence, policy/procedures, and manuals. Conduct in-house audits and cost analysis for various Facilities Maintenance projects. Analyze complex problems and situations and make appropriate recommendations, understand the complex relationships of individual campus department needs campus goals, budgets, and external requirements. Coordinate, manage, and track multiple project activities concurrently. Plan, assign, lead and/or manage the work of subordinate staff and contractors. Develop, read, and interpret building plans, specifications, reports and bid documents. Anticipate and evaluate project risks, identify mitigating factors, and resolve problems among staff members. Ensure compliance with approved plans and specifications. Prepare and present clear and concise administrative and technical reports.

Knowledge of:

Budget management and construction economics. Civil engineering and design and construction principles and practices. Building code and construction procedures and requirements. General principles of sanitary and storm water engineering. Development review processes and procedures

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Graduation from a recognized college or university with an associate degree or Bachelor's degree preferably in engineering, facilities technology, construction management or related field. At least five (5) years of progressively responsible professional experience in higher education and facilities / construction management. Preference will be given to individuals with greater breadth of experience within the facilities management area. A thorough understanding of the organizational complexities and human dynamics of modern urban Universities is required. Demonstrated ability to work with diverse campus groups and individuals and bring consensus and resolution to problems.
Licenses / Certificates

Valid California driver's license required.

Facilities Operation

Commensurate with qualifications and experience.

Administrator II

This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.
Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .

Application Closes: Oct 16, 2022 (11:55 PM)

To apply, visit

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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.