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CCE Administrative Coordinator

California State University, Long Beach

Last Updated: 10/02/22

Job Description


CCE Administrative Coordinator

Job No: 517342
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary
The Administrative Support Coordinator is responsible for coordinating the full scope of clerical and administrative support functions for the Center for Community Engagement (CCE) to maintain the operations of the CCE in compliance with all university, CSU, and appropriate external policies. This includes maintaining the physical office, office equipment, and supplies; maintaining financial and personnel/timekeeping records; providing direction, training, and guidance to student assistants and, when appropriate, volunteers and other support staff; interpreting and applying University policies and procedures as well as those of external funding organizations; addressing operations and procedural office and administrative problems for the CCE; interacting on a regular basis with a wide range of administrative and academic units on campus; and interacting with on a regular basis with community members and organizations.
Key Responsibilities

  • Coordinates all operational functions of the CCE to provide an environment that fully supports the mission, purpose, and priorities.
  • Maintains the physical office space, equipment, supplies, and general office systems and procedures.
  • Responsible for overseeing student staff, timekeeping, and payroll, and completing and submitting forms, requests, and other actions required by other campus units and/or community entities.
  • Coordinate the financial activities of the CCE to ensure that all financial transactions comply with university regulations, policies, and procedures.
  • Provide program-specific support for various CCE programs, projects, and initiatives.
Knowledge Skills and Abilities
Management and organization skills (operation of Center). Program planning, management and organizational skills. Ability to successfully manage and prioritize multiple tasks. Knowledge of campus policies and procedures. Logistics as related to on-campus and off-campus services, departments in relationship to arrangements and purchasing for meetings, lectures, seminars, large special events, and workshops, and for inquires for services by telephone. Prior work experience with community-based organizations. Working knowledge of issues relating to an urban community as well as issues relating to higher education. Accounting as related to maintaining databases and spreadsheets and reporting on Center's activities. Expertise in database management.

Working knowledge of computer programs and basic information as related to all of these items. Working knowledge of database programs, E-Mail, Calendaring, and Internet. Knowledge and experience in web design and web page programs is desirable. Ability to research, analyze, and interpret data and make recommendations. Ability to deal simultaneously with multiple tasks. Strong communication skills (written, oral, and interpersonal) Excellent writing and proofreading skills. Public Relations and Social Media as related to planning and preparing for events, workshops, newsletters, and advertising for Center and campus awareness of Center's activities. Communication as related to correspondence, public relations, telephone, and receptionist duties, and interaction with faculty and staff. Group facilitation skills. Ability to work effectively in a team environment. Ability to communicate effectively with diverse personnel in community and governmental agencies. Ability to work with people with diverse backgrounds (e.g., gender, race/ethnicity, religion, national origin, sexual orientation, and disability).

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
  • Equivalent to five years of administrative support experience required.
  • Bachelor's degree preferred.
  • Campus experience preferred.
  • Equivalent of three years professional experience directly related to this position preferred.
Department
Center for Community Engagement
Classification
Administrative Support Coordinator II
Compensation
The salary range for this classification is $3,440 to $5,639 per month.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base
Full-time temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race or ethnicity (including color or ancestry), nationality, religion or religious creed, gender (or sex), gender identity (including transgender), gender expression, sexual orientation, marital status, disability, medical condition, genetic information, age, veteran or military status. CSULB is an Equal Opportunity Employer.

To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy
The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.



Application Closes: Sep 22, 2022 (11:55 PM)

To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/517342/cce-administrative-coordinator




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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.