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Electronic Resources and Metadata Librarian

Medical College of Wisconsin

Last Updated: 6/21/22

Job Description

Position Description:


The Office of Research helps to facilitate life-saving biomedical research at the Medical College of Wisconsin. Nine distinct units provide specialized support to meet the administrative needs of our investigators and research staff. Together we coordinate, regulate, and monitor research studies as well as provide high quality services for investigative teams. The MCW Libraries supports all institutional missions and partners by providing access, support, and specialized services for researchers, students, healthcare workers, and community members.

The Electronic Resources and Metadata Librarian is responsible for managing, tracking, and troubleshooting access to the libraries’ electronic resources, and the creation, maintenance, and enhancement of metadata to represent the Medical College of Wisconsin Libraries’ electronic collections. This position assists in the evaluation of the libraries’ electronic resources.

Primary Functions

  1. Assist in the development and management of a robust collection of electronic books, databases, journals, and other electronic resources in support of stakeholder needs.
  2. Maintain timely and accurate holdings information for the library’s electronic resources in all relevant systems, including the integrated library system, library catalog, knowledge base, discovery layer, and website.
  3. Work with vendors/publishers/consortia as well as patrons and colleagues to resolve technical issues, including authentication, link resolvers, and A-Z lists, that affect user services and to identify strategies for enhancing electronic resource accessibility.
  4. Evaluate e-resources by harvesting, compiling, analyzing, and interpreting usage statistics and other assessment data to support renewal decision-making process, alternative access options, and possible cancellation.
  5. Liaise with faculty and other stakeholders to identify and assess collection needs as related to the missions of the institution.
  6. Establish and document workflows, processes, and best practices for electronic resources acquisition, licensing, implementation, assessment, and budget.
  7. Work collaboratively with library staff to develop discovery and access strategies for cross-platform integration of online resources and services.
  8. Develop and maintain productive and positive relationships with vendors, colleagues, faculty, students, and staff.
  9. Staff assigned shifts at the library service desk in a backup capacity.
  10. Stay abreast of emerging technologies and developments applicable to electronic resource management and advise library administration.
  11. Participate in professional development activities to further knowledge expansion and the profession.
  12. Staff assigned shifts at the library service desk in a backup capacity.
  13. Performs other duties as required

Department Specific Primary Functions

  1. Troubleshoot access to libraries’ electronic resources.
  2. Accurately represent our electronic resources in all library systems.
  3. Track and assess usage of libraries’ electronic resources.
  4. Interact with vendors and library stakeholders to identify and meet identified resource needs

Preferred Schedule:

Position Requirements:

Knowledge – Skills – Abilities

Thorough understanding of continuing resources, including awareness of issues of vendors, packages, aggregators, platforms, licensing, pricing models, vendor negotiations and financial and statistical management needs. Experience working with electronic resources and serials in an academic library. Demonstrated experience with software packages such as Microsoft Office software, including Excel and Access databases and others.

Working knowledge of technical environments, especially those related to proxy servers and link resolvers, as well as electronic resources standards. Familiarity with key standards and procedures in cataloging, openURL link resolvers and automated library systems. Familiarity with major cataloging utilities and with MAchine Readable Cataloging (MARC) formats. Knowledge of emerging metadata systems.

Excellent problem-solving skills. Must be flexible and work well with others individually and in teams. Must embrace cultural diversity in the workplace.

Ability to identify and overcome obstacles to getting the work done. Ability to work and communicate successfully with all levels of internal and external contacts. Ability to communicate orally and in writing clearly and logically. Ability to solve problems logically. Applies education, training, and experience toward mastery of job requirements.

Organizational Structure

Location: Onsite/Remote/Hybrid

Department: Research Office

Division: MCW Libraries

Reports to (Title): Assistant Director, Scholarly Resource Management

Direct Reports (Titles): None

Collaborates with (Titles): Electronic Resources Team, Reference Librarians, Library Systems staff


Appropriate experience may be substituted on equivalent basis

Minimum Required Education: Master’s degree in library/information science from an ALA Accredited institution

Minimum Required Experience: 3 years of experience

Preferred Experience: Experience with electronic resource management; experience in an academic medical library; experience using SUSHI and COUNTER. Knowledge of Open Access desired

Field of Study: Healthcare, Education, Library Services, Data Analysis

Commitment to Diversity

MCW is one of the largest healthcare employers in Wisconsin. We are committed to creating an inclusive and welcoming workplace that includes individuals with diverse backgrounds and experiences. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. We strive to integrate our human and social differences into MCW’s functioning, strategies and culture to create a diverse and equitable workplace. If you believe embracing individuality and working together makes us stronger, then MCW is the place for you. People of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

About MCW
The Medical College of Wisconsin (MCW) is one of the largest healthcare employers in Wisconsin. We are a distinguished leader and innovator in the education and development of the next generation of physicians, scientists, pharmacists and health professionals; we discover and translate new knowledge in the biomedical and health sciences; we provide cutting-edge, collaborative patient care of the highest quality; and we improve the health of the communities we serve.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Company Details

Milwaukee, Wisconsin, United States