Job was saved successfully.
Job was removed from Saved Jobs.

Digital and Physical Records Archivist

Ball State University

Last Updated: 3/22/23

Job Description

University Libraries

Digital and Physical Records Archivist

Ball State University

The Ball State University Libraries is looking for a talented archivist to join our committed and highly engaged team of professionals as Digital and Physical Records Archivist. Joining colleagues in the Archives and Special Collections unit, the Archivist will describe and preserve digital and physical materials following professional standards and best practice for improved access for students, community members, and national and international researchers. The Archivist administers a growing web archive of over 300 websites and contributes new material to a digital repository of more than 300 archival collections. Ball State University Libraries Archives and Special Collections has a significant archival and manuscript collection that continues to support the teaching and research mission of the university. Collections include the Stoeckel Archives of Local History which documents the history of Muncie and Delaware County through preservation and access to records of businesses, churches, clubs and organizations, personal and family papers, photographs and oral histories. The Ball State University Archives preserves the records and history of the university with an emphasis on student engagement and scholarship. The Archives has a significant John Steinbeck Collection including author manuscripts, publications, literary criticism of his work, several first editions, foreign language editions, and galley proofs, along with correspondence and photographs. The rare book collection includes illuminated manuscripts, a leaf from the Gutenberg Bible, several incunabula, a collection of early American almanacs, items from the Private Press Movement including the Kelmscott Press, and many first editions of 19th and 20th century books. Archives and Special Collections is a teaching archives that provides access on a local, national, and international stage. If you are energized by the possibilities of this important role and working in this environment, we invite you to consider joining us in our mission “to create transformative experiences for diverse communities of learners.”

At Ball State University, Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.

Position Function: Provide management of Archives and Special Collections processes related to digital and physical processing, collection digitization, electronic records management, and web archiving; develop and implement workflows to efficiently and effectively preserve, describe, and provide access to digital and physical archival records according to professional best practices; collaborate with library colleagues and campus and community partners to develop electronic records lifecycle management programs and workflows; support an inclusive, diverse, and collaborative work environment and service culture to advance the strategic direction of the University Libraries.

Minimum Qualifications: MLS/MLIS/MIS degree with emphasis in areas including archival management, digital curation, or digital preservation; or, master’s degree in a related field with emphasis and coursework in archival management, digital librarianship, data management, or digital preservation. One year of experience in an archives, library, or information management setting; experience accessioning and processing digital and physical archival records; familiarity with tools, trends, issues, standards, and best practices in the description and management of archival records.

Minimum Other: Effective oral and written communication skills; strong organizational skills; ability to work effectively with a diverse group of researchers, community members, and library staff; knowledge of digital and physical preservation standards and best practices.

Preferred Qualifications: Experience working with archival collection management systems such as ArchivesSpace and Archivists’ Toolkit; experience with Archive-IT; experience with outreach and instruction related to archival processing, preservation, research, digital curation, and electronic records management; experience working with the public; project management or other experience directing the work of others.

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

The minimum salary for this position is: $52,000

Apply online at:

Include the following documents with your application: resume and cover letter addressed to: Hiring Manager. In the Applicant Documents section of this application, please provide an inclusive excellence statement describing how you would contribute to the development of a diverse and inclusive learning community at Ball State University through your teaching, research, and/or service. Please include examples of your contributions when possible. Word limit 500. The option to upload transcripts is available. Original, official transcripts showing the highest related degree earner is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Review of applications will begin immediately and will be accepted through March 20, 2023.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.

The Ball State way is rooted in the Beneficence Pledge – a commitment to excellence in teaching and scholarship, honesty and integrity, social responsibility, gratitude and valuing the intrinsic worth of each member of our community. Ball State students, faculty and staff are empowered in a culture that believes in them and demands they believe in themselves. They are partners in an innovative, immersive approach to education. They are supported by living and learning facilities that enable intellectual curiosity. We graduate scholars who are changing the world, and we’ve dedicated our University to do the same.

The university offers an excellent wellness program and extensive benefits offerings to include a generous paid time off package and paid parental leave. For further information regarding benefits please visit:

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

Company Details

Muncie, Indiana, United States
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball Sta...