Under the direct supervision of the Vice President of Student Affairs/Risk Management/Title IX Co-Coordinator, the Assistant Vice President of Enrollment Management/Registrar will provide direct supervision and coordination for the offices of Registrar/Records, Admissions, and Financial Aid.
Dodge City Community College is committed to a policy of non-discrimination in hiring and employment on the basis of race, color, religion, sex, age, disability, military status, ancestry or national origin.
Essential Functions and Responsibilities
- To understand and commit to the Mission of the College ~ Dodge City Community College provides a student-centered learning environment where students can achieve their educational, personal, and career goals.
- Provide direct supervision and coordination for the offices of Registrar/Records, Admissions, and Financial Aid.
- Ensure the accuracy and security of student academic records by maintaining procedures in accordance with state, federal, and college standard records management regulations.
- Continually review all records management processes and ensure they are compliant and efficient.
- Serve as the Student Services Jenzabar representative and ensure that the LMS is being utilized to its fullest potential.
- Ensure security of records in accordance with FERPA.
- Ensure all Enrollment Management departments provide friendly customer service for students.
- Co-Chair Commencement Committee and coordinate commencement activities.
- Oversee and coordinate all admissions, records, graduation, academic and other related processes to ensure they are timely and accurate. Examples include, but are not limited to, applying academic probation/suspension holds, completing EduKan enrollments, certifying students for graduation, assisting with athletic eligibility, processing college applications, and certifying students for academic honors eligibility.
- Conduct graduate follow-up data collection and reporting.
- Monitor satisfactory academic progress according to institutional policy.
- Coordinate submissions for campus reports and ensure state, fed, and other required reports are submitted timely and accurately.
- Provide direction and leadership for the Admissions Department and all DC3 recruitment efforts.
- Evaluate, update, and implement the DC3 comprehensive recruitment plan.
- Provide leadership for the Admissions department and communicate with faculty to help initiate new and existing recruitment efforts.
- Oversee the International student application and onboarding processes and serve as the college PDSO.
- Oversee the VA benefits process and its compliance.
- Provide direction and leadership for the Financial Aid Department and ensure compliance with all state, federal, and other related regulations and processes.
- Attend meetings, workshops, conferences, and training related to responsibilities.
- Exercise discretion and judgment in the development and implementation of policy as it relates to student success.
- Annually review, update, and/or create DC3 college Records, Admissions, and Financial Aid handbooks and websites.
- Assist the VP of Student Affairs with the annual updates to the College Catalog and the Student Handbook.
- Create and strengthen cross-campus relationships for the development of new services provided through Enrollment Management.
- Other duties as assigned by the Vice President of Students Affairs.
The above job description supersedes all previous descriptions. This description is intended to be a tool to describe the primary purpose of the job and the Essential Functions and Responsibilities. The job description may not be inclusive of all duties and job responsibilities. Administration has the right to add to or change the job responsibilities to cover absences or relief to equalize peak work periods at any time.
- Master’s Degree
- Three or more years of experience in a Registrar/Records department or related enrollment management department.
- Experience with Jenzabar or similar LMS.
- Experience in emerging strategies and technologies in Admissions, Records, and Financial Aid.
- Self motivating with problem solving ability.
- Excellent oral and written communication skills.
- Demonstrate good communication and technical skills, with knowledge of computer and software technologies that support academic and student services functions.
- Must obtain and maintain a valid Kansas driver’s license.
- Doctoral Degree
- 5 or more years of experience in a Registrar/Records or related department.
- Financial Aid
- Student Ambassadors and Student Work Study
- Ability to speak clearly and audibly by telephone or directly to the public.
- Ability to carry boxes, books, or copies of materials (up to 30 lbs.).
- Ability to sit or stand for extend periods of time, bend, reach, use a 10-key calculator and computer key board, and grasp as required to perform responsibilities.
- Ability to travel.