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Reconciliation Coordinator - Office of Financial Aid and Scholarships

University of Tennessee

Last Updated: 9/09/21

Job Description

The Office of Financial Aid and Scholarships at the University of Tennessee, Knoxville, (UTK) invites applications and nominations for our Reconciliation Coordinator position. We are seeking candidates who can contribute in meaningful ways to the diversity and intercultural goals of the University.

UT is the state’s flagship research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. Enrolling more than 30,000 students, the campus is located in the foothills of the Great Smoky Mountains in beautiful East Tennessee. As a land-grant university, UT fulfills its access mission through a commitment to excellence in learning, scholarship, and engagement. The Enrollment Management (EM) division comprises more than 150 full-time staff who serve our students through the following departments and functions: Undergraduate Admissions, International Recruitment, Transfer Center, One Stop Student Services, Financial Aid & Scholarships, University Registrar, Enrollment Management Communications, Enrollment Management Research & Analytics and Enrollment Management Operations.

Functions and Responsibilities:

This position will be responsible for the monthly reconciliation of over 400 accounts, including over 300 scholarship accounts, multiple state grant and scholarship programs - including the HOPE Scholarship, and Federal Title IV grants, loans, and campus based aid which includes the Pell grant and the Federal Direct Loan Programs totaling $170 million annually. Provide oversight of the reconciliation process for federal grant expenditures by working with Sponsored Projects Accounting (SPA) on the amount of federal funding that needs to be drawn down from the G5 system. Reconciles all student aid accounts utilizing institutional policies and procedures set by federal, state, and external agency guidelines. Provides documentation of monthly reconciliations for audit purposes and responds to audit findings. Utilize multiple systems simultaneously including but not limited to Banner, IRIS, OnBase, COD, JobX, TimesheetX, eGrands, and Argos to identify credits and debits from the various student aid programs (federal, state, institutional, and outside aid) to complete reconciliation. Provides daily oversight of the Department’s budget functions and provides moderately complex budget summaries and reports to the Director. Manages and oversees the financial management functions for the Department within the scope of the Director’s plan and in coordination with the Enrollment Services Budget Director. Provides policy guidance and support assistance to the Director and Departmental staff regarding fiscal management functions, financial aid awarding and student aid fund management. Prepares activity reports for guidance of management. Must communicate and collaborate with campus partners to ensure accuracy so potential errors can be researched and resolved according to university policies, state, and federal guidelines. Must remain current with changing federal and state regulations in regard to cash management. Prepares comprehensive totals of all Federal TIV accounts reported on the annual Federal Student Aid Fiscal Operations Report and Application to Participate (FISAP). Assist the Deputy Director and Director in monitoring and managing financial aid fund budgeting and expenditures. Assist with the receipt and delivery of external check funds received by the Office of Financial Aid and Scholarships. Serve as a backup for the Office of Financial Aid phone queues and TeamDynamix ticketing system.


Required Education and Experience:

Associate degree or equivalent experience required.

Preferred Education and Experience:

Bachelor's degree preferred.

Experience with Ellucian Student Information systems or accounting software is preferred.

Banner experience is beneficial.

Financial aid experience is beneficial.

Required Knowledge, Skills, and Abilities:

Strong organizational planning and strategic thinking skills, and ability to independently prioritize workload.

Ability to research and analyze financial information and make appropriate recommendations and projections.

Excellent oral and written communication skills.

Knowledge of state and federal rules and regulations pertaining to student financial aid and University fiscal policies.

Ability to work independently and prioritize job tasks based on university, state, and federal deadlines.

Preferred Knowledge, Skills, and Abilities:

Computer literacy, including experience with standard accounting software, Microsoft Office, and Ellucian or IRIS (SAP) is preferred.

Clear understanding of accounting/auditing principles, practices and procedures, cash management principles, and university, federal, and state policies, standards and procedures.

Experience with ledgers.

Applicants should submit a cover letter detailing relevant experience along with a resume and the name, e-mail address, and telephone number of three to five professional references. A valid driver’s license is required.



Company Details

Knoxville, Tennessee, United States