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Assistant Registrar, Athletic Evaluation

California State University, Long Beach

Last Updated: 5/30/23

Job Description

Assistant Registrar, Athletic Evaluation

Job No: 526373
Work Type: Non-Instructional Faculty (Coach/Counselor/Librarian), Staff
Location: Long Beach
Categories: Unit 4 - APC - Academic Professionals of California, Temporary, Full Time, Student Services

Job Summary

As the Assistant Registrar, Athletic Evaluation for Student Records, this position is responsible for the day-to-day administrative oversight of processing of student-athlete academic records, including but not limited to admissions, competition eligibility, compliance monitoring, and progress to degree. They serve as the primary Enrollment Services contact and the campus subject matter expert on NCAA, Big West Conference, and other NCAA conference eligibility criteria and rules, ensures compliance and reports any concerns or violations to the campus NCAA Compliance Officer in CSULB Athletics. In addition, this position is responsible for maintaining stable, efficient, and accurate student information systems and reporting utilized for Athletics academic eligibility, such as general module support and processing; table setup; in depth system testing, analysis, and troubleshooting; reporting development and enhancements; issues triage; security maintenance; and end user documentation and training for staff.
Key Responsibilities

  • Day to day administrative oversight of processing of student-athlete academic records, including but not limited to admissions, competition eligibility, compliance monitoring, and progress to degree. Serves as primary Enrollment Services contact and campus subject matter expert on NCAA, Big West Conference, and other NCAA conference eligibility criteria and rules, ensures compliance and reports any concerns or violations to campus NCAA Compliance Officer in CSULB Athletics.
  • Maintenance, implementation, configuration, updating, testing, and overall support of Athletics module student information systems.
  • Plans, organizes, and manages the work of the (2) Evaluator I staff assigned to the student-athlete admissions and eligibility support functions, including oversight of Club Sports eligibility processing.
Knowledge Skills and Abilities

Expert knowledge of admissions policies and procedures in the context of the student-athlete population. Expert knowledge of rules and regulations promulgated by both the NCAA and Big West conference regarding the eligibility of student-athletes to practice and compete. Demonstrated ability to supervise effectively, train, and manage staff. Demonstrated ability to work under pressure, balancing multiple priorities and deadlines. Knowledge of student information systems and academic advising and/or student records. Excellent analytical skills and experience troubleshooting and resolving complex system-related issues. Demonstrated ability to analyze and evaluate situations and data, make accurate recommendations on appropriate course of action, leading to the development, implementation, and/or improvement of administrative policies, procedures, practices, and/or programs.

Demonstrated ability to interpret and apply academic and administrative policies and procedures. Demonstrated ability to organize and plan multiple priorities and to carry out assignments without detailed instructions. Functional understanding of database structures, information systems, cloud-based systems and data extraction. Knowledge of and ability to use: MS Word, MS PowerPoint, MS Excel, Camtasia Studio, Visio, Service Now software. Ability to analyze user needs and translate into appropriate complex rules in support of business processes. Able to learn new systems and feature updates quickly and translate to communications, tutorials, and documents that are applicable and easy to understand for campus users, especially advising and support staff. Excellent communication skills, both verbal and written. Demonstrated ability to create and deliver effective software and program documentation, communication, and training materials, both online and in person. Communicates with the University community in a civil manner. Demonstrated ability to communicate and to establish and maintain successful working relationships with Enrollment Services leadership, peers, faculty, and students within a diverse campus community.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Equivalent to a bachelor's degree in applicable field and three (3) years of professional experience in Students Athletics required (admissions and records, monitoring admissions to degree, conference compliance, in Higher Education).

Enrollment Services

Student Services Professional III

The targeted salary may be set as high as $5,500 per month based on experience. The salary range for this classification is $5,025 to $7,159 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base

Full-time temporary position for one (1) year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position
Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Long Beach State Athletics is committed to following NCAA, Big West Conference, Golden Coast Conference, and Mountain Pacific Sports Federation rules and regulations. Therefore, the incumbent is required to maintain a working knowledge of these rules and regulations.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes: Apr 12, 2023 (11:55 PM)

To apply, visit

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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.