AVP Financial Services & Chief Accounting Officer
New Jersey City University
POSITION: ASSOCIATE VICE PRESIDENT, FINANCIAL SERVICES & CHIEF ACCOUNTING OFFICER
LOCATION: CONTROLLER'S OFFICE
JOB SUMMARY: Under the direction of the Vice President of Administration and Finance, the Associate Vice President fulfills the Director of Fiscal Planning and Financial Systems role and additional management and operating duties associated with the Division of Administration and Finance. The AVP will maintain responsibility for managing the daily operations of the Financial Services department and approval of associated operating expenditures, review financial reports, and function as a fiscal reviewer for all University expenditures above $5,000. Duties will include but are not limited to developing and managing the annual capital and operating budget; interfacing with State agencies to submit required documents and reports; working closely with the extended University community to assist with adherence to budget standards and procedures; evaluating and directing the development of financial and other reports; analyzing data and creating effective documents to communicate findings and assist with the creation of financial and other documents for senior management.
- Provide general management and oversight of the daily operation of the Financial Services department within Administration and Finance. Areas of oversight include the following business units: Accts. Payable, Payroll, Controller’s Office (financial reporting and general accounting), Foundation Accounting and Student Accounts
- Monitor cash and provide cash flow forecasting to develop an estimate of the University’s future financial position
- Review and approve financial expenditures associated with the operation of the Financial Services department
- Prepare and review performance evaluations for applicable staff
- Review and approve all University capital expenditures $5,000 and above
- In collaboration with the University Budget Director, oversee the development and submission of the University’s annual appropriation request to the New Jersey Office of Management and Budget, including all required documentation
- Assist with the preparation of financial and other documents as necessary for Board of Trustee and committee meetings
- Work with the Controller and accounting staff to prepare the University’s quarterly financial reports
- Review the Controller’s preparation of the University’s annual financial statements
- Attend quarterly meetings with NJCU’s investment managers
- Meet with NJCU’s external banking partners
- Attend Vice Presidents’ meetings in the absence of the Vice President of Administration and Finance when necessary
- Perform periodic analysis to ensure that revenues and expenses are properly classified, recorded and being used in compliance with generally accepted accounting principles and University budgeting standards
- Approve personnel actions and oversee position management requests to ensure compliance with allocated budgets and university procedures
- Define and develop processes and procedures to enhance the effectiveness of financial controls and reporting functions within the Controller’s Office and the extended University
- Review and authorize draw down of bond proceeds, as well as other funding from external sources, including detailed draw down analysis of trust cash by project
- Review and guide the development of financial reports for the People Soft system to improve financial accounting and oversight across divisions and departments for capital and operating expenditures
- Assist with special and other miscellaneous projects as assigned by the Vice President for Administration and Finance
EDUCATION: Bachelor's degree from an accredited college in Accounting, Finance, Business or Public Administration. Advanced degree preferred. CPA strongly preferred
EXPERIENCE: Minimum (7) seven years experience, with (5) five years in a managerial capacity. A strong background in budgeting and management of information systems; experience in implementing financial systems is desirable. Candidate must be able to work independently, understand the state government budget process and communicate effectively with internal and external constituents. The ability to work in a diverse academic environment where collaboration and consultation are highly valued is required. The candidate is expected to understand and redesign business processes related to budgeting and cash management. Strong project management skills and knowledge of capital project management are desirable.
KNOWLEDGE, SKILLS & ABILITIES:
- Excellent management skills and the ability to effectively manage a diverse group comprised of both classified and unclassified employees
- Strong knowledge of budget planning, development, and administration and the ability to apply to complex requirements across all divisions of the University
- Ability to develop, administer and monitor policies and procedures to enhance the Controller’s Office’s operation and implement them across the University effectively.
- Demonstrated ability to manage confidential and sensitive information to ensure compliance with University guidelines
- Ability to independently prepare clear, concise, and effective business correspondences and to conduct effective oral presentations
- Ability to work independently, manage multiple tasks, and complete ad-hoc projects as assigned by the manager.
We offer a competitive Compensation and Benefits Package
New Jersey City University is an equal opportunity institution encouraging a diverse pool of applicants.
For specific application requirements, please refer to NJCU website at: www.njcu.edu
New Jersey City University is a Tobacco and Smoke Free Campus. For the health of our employees, students and visitors, smoking, vaping, and tobacco use is not permitted on campus. This includes all buildings, grounds, and parking lots.