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Student Employment Coordinator

$50,000 – $53,000 yearly

Salem State University

Last Updated: 3/19/23

Job Description

The human resources department is seeking an organized, detail oriented student employment coordinator to manage the daily operations of the student employment office. The ideal candidate will thrive in a fast-paced, deadline driven environment, possess excellent communication and customer service skills. The student employment coordinator handles institutional and federal work study hiring, trains students and supervises on policies and procedures, and serves as a resource for students, parents, student employee supervisors, and community members.

Key responsibilities include:

  • Hiring and termination of all student employees using the State payroll system (HR/CMS)
  • Coordination and maintenance of student employment programs in compliance with federal, state, and institutional guidelines and regulations
  • Development of appropriate literature, manuals and employment forms
  • Provide training to student employee supervisors, timesheet reporters, and students
  • Coordination of the annual Student Employee of the Year (SEOTY) program
  • Participation in student related programs and fairs
  • Maintenance of statistical records and reports on each employment program

Required Qualifications:

  • Two or more years of experience working in a high-traffic customer service office environment
  • Experience entering, managing and verifying the accuracy of data
  • Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access)
  • Ability to organize, plan and manage multiple projects, prioritize tasks and meet deadlines
  • Experience working with diverse populations
  • Experience working independently, as well as on a team

Preferred Qualifications:

  • Bachelor’s degree
  • Experience working in a customer service role within higher education

Working Conditions:

Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities. For accommodation information or requests please email

Potential for Permanent Hybrid/Remote Work: The human resources department is part of a project to move some administrative functions to a permanent remote/hybrid work model, including this position. The permanent remote/hybrid work model project is currently in Phase One. During this phase detailed plans and policies will be developed, including the identification and provision of shared, reservable space for the occasional on-campus work that members of department, including this position, may need to do. Applicants should be aware the position will start out 100% remote and may remain largely remote thereafter. The university reserves the right to set the conditions and location of the employment, including changing to a more traditional in-house work model if that is necessary to effectively meet the mission of the university and responsibilities of this position.

Ability to work a flexible schedule according to departmental needs, which may include occasional evenings and weekends during peak seasons.

Special Instructions to Applicants:

Please apply online and attach resume and cover letter.

Employment is contingent upon a completed background and CORI check satisfactory to the university. Internal candidates are not subject to background check.

This position is not eligible for H1B visa sponsorship.

Please note all newly hired staff and faculty, will need to be in compliance with Salem State University’s COVID-19 Vaccination and Booster Requirement.

EEO Statement:

Salem State University is an equal opportunity/affirmative action employer. Persons of color, women and persons with disabilities are strongly urged to apply.

Please Note:
If there is no application deadline associated with a position, it may be removed at any time and additional applications will not be accepted.

Company Details

Salem, Massachusetts, United States
Our Mission Salem State's mission is to provide a high quality, student-centered education that prepares a diverse community of learners to contribute responsibly and creatively to a global society, and serve as a resource to advance the region's cultural, social and economic development. Our Vision Salem State University will be a premier teaching university that engages students in an inspi...