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English Department Coordinator

California State University, Long Beach

Last Updated: 5/18/23

Job Description

English Department Coordinator

Job No: 523786
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary

Under the direct supervision of the Department Specialist and Department Chair, this position assists in managing an office of approximately 117 Academic employees 22 full-time faculty, 5 FERP, 77 lecturers, and 13 Teaching Assistants; ftes of 1,117.70 with a five BA's (772)with five options, second majors (36) four minors, (27) two certificates (33) and two Graduate programs with two options (144); serves as one of the primary resources for information regarding Department policy and practice for faculty, students, and staff; maintains Department files and records; providing continuity in policy and procedure; and processes all assignments, deadline, and paperwork required.
Key Responsibilities

  • Recruitment and Personnel Records: Responsible for total confidentiality of the search process and all personnel processes, while working with multiple faculty. Schedule on-campus events, lectures, and interviews for finalists (with search committee, department, chair, dean of college, and designated representative of Provost's Office).
  • Understand, disseminate and implement procedures, policies, and practices: Provides continuity of departmental policies, procedures and practices by providing information about policies and procedures.
  • Communication: Serves as primary liaison between student, faculty, and administrators and the public.
  • Curriculum: Assists the department curriculum committee, makes changes, forward to College Office.
  • Technology Support: Maintains department website and posts new information as requested by faculty. Troubleshoots computer hardware and software problems for individual faculty.
  • Assists with supervision and training of staff and student assistants.
  • Program Support: Provide clerical support for Medieval renaissance Studies, English Single Subject and other programs housed in the Department.
Knowledge Skills and Abilities

Ability to carry out professionally complex assignments and independently plan and develop sound approaches and solutions to meet departments program, faculty, and student needs. Manage, plan, and execute various projects with specific deadlines. Some with longer cycle time i.e. annual or semester projects. Establish and maintain collaborative working relationships with program faculty, academic departments, the dean's office, and a variety of offices and individuals on and off campus. Create and implement appropriate program/events that foster student, faculty, campus, and local community relations. Excellent knowledge of Windows, Word, e-mail, spreadsheet, databases, webpages, website software, and CMS. Provide professional representation for the department to all constituencies. Develop and deliver essential information through written and oral interactions.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Equivalent to four years of administrative support experience required. Academic department experience preferred. Bachelor's Degree Preferred.

College of Liberal Arts (CLA) - English Department

Administrative Support Coordinator I

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

CSU Classification Salary Range: $3,505 - $5,508 per month

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base

Full-time temporary position to June 30, 2024 with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.
Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes: Jan 27, 2023 (11:55 PM)

To apply, visit

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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.