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Assistant Admissions Processor

California State University, Long Beach

Last Updated: 5/16/23

Job Description

Assistant Admissions Processor

Job No: 523834
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary

The Assistant Admissions Processor assists the admission unit by reviewing high school transcripts and helps to determine admissibility of first-time, first-year applicants. The position will regularly communicate with students, parents, and counselors, about the admission process and admission requirements; review residency status for admission and tuition purposes; conduct data entry of application information for all new applicants to the University; and enter and update data from various documents to the Customer Relationship Management system (CRM) through the use of PeopleSoft.
Key Responsibilities

  • Interprets and provides admission information for first-time, first-year applicants. Reviews residence status, high school transcripts for GPA, college preparatory course requirements, and test scores required for admission eligibility. Responsible for the processing of incoming transcripts to include sorting, screening, and scanning to help determine student application status based on minimum admission requirements.
  • Enter, update, analyze, student data in the CRM database using PeopleSoft. Utilization of various software packages such as Word, Excel, Outlook for communication and tracking of student files. Responsible for initial review of first-time, first-year applications.
  • Responsible for communicating information regarding university policies and procedures for admission to students, faculty, staff and the general public.
Knowledge Skills and Abilities

Data entry/computer (PeopleSoft) experience. Preferred experience with various software packages such as Microsoft windows, Microsoft excel, Microsoft word and Microsoft PowerPoint and Onbase. Demonstrated ability to communicate with students, staff and others regarding admission requirements, policies and procedures and promote a "student friendly service" image of Enrollment Services. Demonstrated ability to work efficiently with a large volume of documents, organize and coordinate different clerical tasks, set deadlines, and complete projects successfully. Demonstrated ability to learn and apply complex unit, department and university policy and procedures. Demonstrated ability to communicate with ethnically and culturally diverse communities. Maintains a safe work environment. Communicates with the University community in a civil manner. Must have the ability to analyze and determine eligibility and to explain State policies and requirements to parents, applicants, counselors, and the general public. Must have the ability to determine applicants/student's pathway to college readiness. Ability to learn the PeopleSoft Student Information System for applicant processing, transcript processing, and record maintenance. Additional knowledge is preferred for processing specialized applicants: i.e. transfer, impacted majors, early admission program, returning, and disqualified applicants. Must have the ability to work on multiple semesters concurrently. Treats all customers (students, faculty, and staff colleagues) with dignity and respect, empathy, fairness, and professionalism, consistent with the university mission, values, and strategic vision. Ensures operational integrity and continuity by maintaining detailed descriptions of responsibilities, ranging from daily tasks to strategic activities and outcomes, and makes them available to supervisor. Ensures quality, usability, and integrity of system data by working within approved processes and testing procedures.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Equivalent to three years of administrative support experience required.

AA-ES - Admissions

Administrative Support Assistant II

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

CSU Classification Salary Range: $3,338 - $4,097 per month

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base

Full-time temporary position for one (1) year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.
Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes: Jan 29, 2023 (11:55 PM)

To apply, visit

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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.