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Administrative Support Coordinator

California State University, Long Beach

Last Updated: 1/16/23

Job Description


Administrative Support Coordinator

Job No: 523793
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary

To provide administrative support and coordination to the Manager, Administrative & Fiscal Operations with student and staff personnel activities and administrative/clerical tasks for the Administrative Support Unit of Enrollment Services.
Key Responsibilities

  • Provides administrative support for department personnel activities for the Manager of Administrative & Fiscal Operations.
  • Responsible for organizing, coordinating, and performing a variety of day-to-day administrative tasks regarding the internal operations of the department.
  • Delivers administrative support to Enrollment Services Directors and performs duties as part of the Administrative Support Unit.
  • Provides project management support on diverse projects as assigned by the AVP or ASM.
Knowledge Skills and Abilities

High level of discretion when handling confidential information related to staff. This position has access to sensitive information such as contact information, performance/attendance issues, and salary data. High level of professionalism when accessing departmental confidential information that is not readily available to all personnel. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Ability to coordinate many project tasks, prioritize and set appropriate deadlines to complete all tasks. Excellent communication skills with the ability to handle a broad range of interpersonal contacts including higher level personnel and those of a sensitive nature internally and externally. Demonstrated history of providing a high level of administrative support with an emphasis on reliability, accuracy, and timeliness. Ability to interact in a positive, professional manner with students, staff, faculty, and others, especially under pressure. Strong written and verbal communication skills are required. Excellent working knowledge of electronic calendar/e-mail system such as Microsoft Outlook. Very good interpersonal skills with an ability to establish and maintain effective working relationship. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous, diverse demands are involved. Must be able to multi-task effectively and have experience in handling more than one large assignment at a time. Ability to independently perform various administrative duties in an efficient and effective manner with minimal direct supervision. Excellent working knowledge of word processing, spreadsheet, and presentation software/tools. Treats all customers (students, faculty, and staff colleagues) with dignity and respect, empathy, fairness, and professionalism, consistent with the university mission, values, and strategic vision. Ensures operational integrity and continuity by maintaining detailed descriptions of responsibilities, ranging from daily tasks to strategic activities and outcomes, and makes them available to supervisor. Ensures quality, usability, and integrity of system data by working within approved processes and testing procedures. Follows all University policies, procedures, and guidelines including but not limited to safety, civility, information security and nondiscrimination policies and procedures. Contributes to a positive university experience for each and every student and assists in achieving the university's commitment to a “vision of excellence.”

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Equivalent to five (5) years of administrative support experience required. Bachelor's degree preferred. Equivalent of one to two (1-2) years of human resources and/or personnel experience, preferred.
Department

AA-ES - Enrollment Services
Classification

Administrative Support Coordinator II
Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

CSU Classification Salary Range: $3,681 - $6,034 per month.
Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base

Full-time temporary position for one (1) year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.
Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu.
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.


Application Closes: Jan 29, 2023 (11:55 PM)

To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/523793/administrative-support-coordinator




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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.