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Administrative Coordinator - Half-time position

California State University, Long Beach

Last Updated: 5/13/23

Job Description

Administrative Coordinator - Half-time position

Job No: 523706
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Part Time

Job Summary

The Administrative Coordinator is responsible for the administrative and fiscal services for the Ocean Studies Institute (OSI), a consortium comprised of 9 CSU campuses in southern California area.
Key Responsibilities

  • Oversee and coordinate all administrative and financial operations for Southern California Marine Institute/Ocean Studies Institute.
  • Manage front office operations: ordering supplies, coordinating meetings, gathering information, writing reports such as annual and quarterly reports, writing PR material (newsletters, brochures, flyers), property inventory, Human Resources timekeeping reporting, outreach development.
  • Collaborate with Director on all Human Resources procedures and oversee Risk Management Procedures.
  • Oversee, maintain, and update the SCMI's website and content.
Knowledge Skills and Abilities

Working knowledge of administrative/office support practices and procedures. Strong analytical and problem-solving skills. Ability to juggle multiple tasks and projects simultaneously. Ability to execute tasks with minimal supervision. Maintain professional discretion and confidentiality. Excellent organization, communication (both written and verbal), and interpersonal skills required. Microsoft Office knowledge (Word, Excel, Outlook).

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Equivalent to four years of administrative support experience required.

Ocean Studies

Administrative Support Coordinator I

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

Hiring Range: The targeted salary for this part-time position may be set as high as $1,850/month depending on experience.

CSU Classification Salary Range: $1,752 - $2,754 per month.
Time Base

Part-time (.50 time-base/20 hours per week) temporary position for (6) months with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.
Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes: Jan 26, 2023 (11:55 PM)

To apply, visit

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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.