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Production and Software Coordinator

California State University, Long Beach

Last Updated: 5/28/23

Job Description

Production and Software Coordinator

Job No: 517312
Work Type: Staff
Location: Long Beach
Categories: Unit 9 - CSUEU - Technical Support Services, Temporary, Full Time, Information Systems & Technology

Job Summary

The Production and Software Coordinator will establish and supervise the maintenance of a comprehensive filing system for all project files within Design and Construction Services. The incumbent will lead, research, and implement development of document control system for use by Beach Building Services. This will include research of various technologies, conversations with consultants and research of licensing costs.
Key Responsibilities

  • Establish and supervise the maintenance of a comprehensive filing system for all project files within Design and Construction Services including Campus As-Builts, Operation and Maintenance Files, and Record Documents, ISES, GIS, Geotechnical report database, Campus wide Topography, and ADA Masterplan.
  • Maintain data base for all warranties campus wide.
  • Develop, maintain, and manage comprehensive building information database in GIS for analysis.
  • Manage and maintain project management software.
  • Work with Facilities Management, Facility Project Services, and internal design team to create a data base of drawing details and management for typical usage for self-performed projects.
  • Assist the design team, Facilities Project Services, and Facilities Management with any design document creation as needed.
Knowledge Skills and Abilities

Demonstrated ability and experience with GIS (Geographic Information System) databases. Hands on experience and demonstrated strong proficiency using current version of Excel, Bluebeam, AutoCAD, Revit, Access, ArcGIS (ArcMap 10.6+, ArcGIS Pro, ArcGIS Online, Urban, Hub, Dashboards, Field Maps, Indoors, etc.). Mastery of Microsoft Excel. Strong Microsoft Office and Project skills. Ability to work independently. Ability to gather information from field notes. Effective written, oral and interpersonal communication skills, and the ability to make clear and concise oral and written reports and presentations. Ability to establish and maintain cooperative working relationships with staff, faculty, students and others. Ability to create and upkeep the CAD and GIS Design Standards

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Required experience:

Equivalent to a bachelor's degree in a related field and two years of related experience.

Preferred experience:

A Bachelors of Arts or Bachelor of Science in a technical background where GIS, AutoCAD ,Excel and data analysis have been part of the curriculum preferred.

Five years preferred; comparable experience will be considered. Experience must include the self-generated creation of Site Plans, Floor Plans, Construction Detail and other documents that are necessary to document design intent. Experience with data base management preferred, with evidence of computerized document management experience. Experience with working with in a facilities management and construction setting preferred. Experience working in a university or large institutional setting preferred.
Licenses / Certificates

CA Driver's License required.

Design and Construction Services

Administrative Analyst/Specialist - Nonexempt

The salary range for this classification is $3,288 to $6,347 per month.

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base

Full-time temporary position for three years with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.
Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement

CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race or ethnicity (including color or ancestry), nationality, religion or religious creed, gender (or sex), gender identity (including transgender), gender expression, sexual orientation, marital status, disability, medical condition, genetic information, age, veteran or military status. CSULB is an Equal Opportunity Employer.

To view the University's Annual Campus Crime Report go to: Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes: Dec 11, 2022 (11:55 PM)

To apply, visit

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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.