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Administrative Assistant

California State University, Long Beach

Last Updated: 1/27/23

Job Description


Administrative Assistant

Job No: 521579
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary

The Administrative Assistant supports all aspects of the Engineering Student Success Center (ESSC) by providing a full range of administrative support duties for the programs associated with student success which includes assisting with front office coordination, assisting with basic advising administrative tasks, website and publications coordination, coordination of events, and supervision of student help.
Key Responsibilities

  • Coordinate front office in-person and online functions.
  • Assist the advising office with basic administrative tasks such as removing advising holds, facilitate advising procedures and support advisors during SOAR events.
  • Assist with the production of on-line and other event publications for Academic Advising, K-12 Outreach and Recruitment, Professional Development & Internship, and Academic Success Programs. This includes, but not limited to proof reading, typing, copying, updating, distributing and organizing publications, and provide assistance in updating website content.
  • Coordinate community college articulation paperwork.
  • Assists in the coordination of workshops, dinners/banquets, and meetings.
Knowledge Skills and Abilities

Computer literacy is vital to the meet the daily requirements of an Administrative Support Assistant ll. Many assignments and forms are geared to ever-changing software programs which the employee is expected to adjust to. Ability to interact and work well with a diverse community to provide cohesive bond between department, faculty and students is important. Fluency in MS Excel, Word, PowerPoint preferred. Some knowledge of tools for graphics design such as Photoshop, Illustrator, InDesign would be helpful.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Equivalent to three years of administrative support experience required.
Department

Engineering Student Success Center
Classification

Administrative Support Assistant II
Compensation

The salary range for this classification is $3,338 to $4,913 per month.
Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base

Full-time temporary position for two years with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.
Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu.
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.



Application Closes: Dec 06, 2022 (11:55 PM)

To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/521579/administrative-assistant




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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.