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BAC Administrative Operations Coordinator

California State University, Long Beach

Last Updated: 11/08/22

Job Description


BAC Administrative Operations Coordinator

Job No: 521030
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Summary

Under the supervision of the Directors of the Bickerstaff Academic Center, this position oversees and provides administrative support for the Bickerstaff Academic Center (BAC) staff and its programs. Duties include the professional management of all aspects of the reception area including greeting visitors/clients, appointment intake, quick questions, record/book keeping, payroll time keeping, maintaining office supply needs, assisting with the daytime study hall environment, coordinating all technological support services for the Center staff and study hall area, providing clerical assistance to the Center staff, and maintaining the organization and appearance of the Bickerstaff Academic Center.
Key Responsibilities

  • Oversee the reception area. Organize and make the front office and reception area presentable daily.
  • Greet visitors at the reception desk and appropriately announce visitors to staff.
  • Time Keeping and Expenditure Tracking.
  • Front Desk Operations.
  • Maintain working knowledge and comply with all NCAA compliance, Big West.
Knowledge Skills and Abilities

Demonstrate ability to interpret and apply administrative office policies and procedures. Demonstrate Microsoft Office processing skills to prepare spreadsheets, manuals and other documents/presentations. Strong communication and people skills. Experience working in an environment that requires constant change and adaption to workload priorities, ability to multi-task. Experience establishing and maintaining a cooperative working relationship through verbal and written modes. Experience interacting and communicating with ethnically and culturally diverse population.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
  • Equivalent to three years of administrative support experience required.
  • Preferred work experience using a student information system/database. Preferred work experience with human resources system/database.
Department

Bickerstaff Academic Center for Student Athletes
Classification

Administrative Support Assistant II
Compensation

The salary range for this classification is $2,503.50 to $3,684.75 per month.
Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base

0.75 time-base/30 hours per week position for (1) year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.
Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

Long Beach State Athletics is committed to following NCAA, Big West Conference, Golden Coast Conference, and Mountain Pacific Sports Federation rules and regulations. Therefore, the incumbent is required to maintain a working knowledge of these rules and regulations.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu.
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.



Application Closes: Nov 18, 2022 (11:55 PM)

To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/521030/bac-administrative-operations-coordinator




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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.