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Assistant Director, Housing Facilities

California State University, Long Beach

Last Updated: 1/11/23

Job Description


Assistant Director, Housing Facilities

Job No: 520235
Work Type: Management (MPP)
Location: Long Beach
Categories: MPP, Administrative, At-Will, Full Time

Job Summary

Under the general supervision of the Director, Housing Facilities, the Assistant Director, Housing Facilities primary functions include managing and leading the various facilities trades which include multi-skilled facilities (journeys, facilities mechanics & workers, et. al.). The incumbent provides technical management, facilities planning, construction and renovation projects, and building management, preventative management, maintenance, and repairs for the various housing buildings. Incumbent independently determines schedules, work assignments, safety program, and scope of projects. The Assistant Director, plans, staffs, directs, controls, and manages daily operations including construction, routine, preventative, and alteration projects, facility improvements, and assist with maintaining the infrastructures of the HRL facilities. The Assistant Director oversees most facilities projects, establishes, and maintains a preventative maintenance program, emergency repair services, and building refurbishment. Incumbent must have work experience knowledge of building mechanical systems, including, but not limited to HVAC, pneumatic, hydraulic, electric, and plumbing to assess minor issues and communicate findings to the appropriate trades. The incumbent must have significant understanding of the Trades and the Mechanical, Electrical, and Plumbing (MEP) systems to the level that they can pose solutions to issues as they arise. The incumbent acts on behalf of the Director during his/her absence. The incumbent provides services that are equitable, inclusive and provide culturally sensitive services that enhance the quality of campus life. This position uses a student centered and equity minded approach in all communication and service efforts.
Knowledge Skills and Abilities

Ability to supervise a diverse work force including skilled trades. Skill in managing all administrative and technical aspects of construction and alteration projects in a housing and residential life environment. Working knowledge of all phases of repair, construction and alteration work performed by skilled trades and custodial personnel to include knowledge of methods, tools, equipment, and materials of the construction trades and custodial services in general to organize work, evaluate progress, ensure craft and custodial work assignments and meet stated standards. Skill in planning, staffing, monitoring, controlling, directing projects for quality control and accurate budgeting of various construction projects. Ability to oversee a construction project. Ability to read blueprints. Excellent organizational skills in order to maintain projects, names, dates, places, in an accurate manner. General understanding of building maintenance trades. General understanding of building custodial and grounds operations. Ability to exercise sound time management skills and control projects and work proactively to mitigate delays, legal confrontations, budget problems, and additional complications that may jeopardize project or HRL goals and objectives. Working knowledge of human resources management principles to coach, train, motivate, evaluate and discipline as needed. Demonstrated experience working in a union workforce environment. Ability to maintain equanimity in the face of resistance, indifference or hostility. Skill in writing concise, logical, and grammatically correct correspondence and analytical reports. Ability to communicate effectively on a one-to-one basis or in group setting to obtain information, explain policies, procedures, etc. Ability to manage, organize and demonstrate command of a complex and continuously changing array of information, dates, places and people in a systematic way in order to optimize efficiency and minimize duplication of effort in the process of completing projects. Ability to manage, organize and demonstrate command of a complex and continuously changing array of information, dates, places and people in a systematic way in order to optimize efficiency and minimize duplication of effort in the process of completing projects. Skill in analyzing information, problems, situations, procedures, etc. to define the problem, identify relevant issues, and generate reasonable and appropriate alternatives. Skill in reading technical contracts reports and job specifications. Computer literate with knowledge of Microsoft Office Suite (e.g. Word, Excel, Outlook, Access, etc.) and Internet applications. Ability to learn and use resident management application (StarRez). Working knowledge of various hand tools and power tools related to various trades and custodial services. Working knowledge of building and fire codes including Occupational & Health Administration general safety rules, equipment, and clothing and California Administrative Codes include Titles 19, 22, and 24 when overseeing projects. Working knowledge of ADA requirements. Familiar with cleaning products, equipment and procedures. Ability to work on several projects at one time. Ability to communicate and work effectively with a wide variety of constituents. Familiar with admittance systems, both key access and card key access. Ability to effectively establish and maintain cooperative working relationships peers, department and university personnel, and the public, and within a diverse, multi-cultural environment. Skill in mathematical calculations sufficient to prepare budgets, estimates, reports and projects to monitor project costs. Ability to work under fluctuating workload conditions with frequent interruptions, distractions, and emergencies. Problem solving skills. Skill to prepare and monitor budgets. Skill in crisis intervention. Effective written communication skills and ability to prepare reports. Ability to consistently be present at work. Ability to consistently report to work on time prepared to perform the duties of the position. Ability to work odd hours as needed when addressing trouble calls. Ability to work effectively, respectfully, and productively as part of the team. Oral communication skills to communicate diplomatically and effectively with coworkers, staff, and campus community, guests, etc. An Understanding of Social Justice, Diversity and Equity work and a commitment to increase understanding of the housing environment. Ability to lift/carry ~20-40 pounds of materials/tools to and from various locations. Ability to use sound judgment and maintain equanimity during crisis/emergencies/complex situations. Flexibility to changing priorities and ability to meet deadlines and follow through.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Required: Bachelor's degree required and a minimum of five (5) years facilities management work experience knowledge of building mechanical systems, including, but not limited to HVAC, pneumatic, hydraulic, electric, and plumbing to assess minor issues and communicate findings to the appropriate trades. Minimum of three to five (3-5) years of work experience and the understanding of the trades and the Mechanical, Electrical, and Plumbing (MEP) systems to the level that they can pose solutions to issues as they arise.

Preferred: Master's degree. Minimum of two (2) years of custodial services management experience preferred. Minimum of five (5) years of experience in housing, student services, facilities management or other related university experience strongly preferred.
Licenses / Certificates

Valid California driver's license or eligibility to obtain one and ability to drive a university vehicle.
Department

Housing, Residential Life & Auxiliaries
Compensation

Commensurate with qualifications and experience.
Classification

Administrator I
Benefits

This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.
Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu.
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.


Application Closes: Nov 02, 2022 (11:55 PM)

To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/520235/assistant-director-housing-facilities




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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.