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Director of Alumni Relations

Oklahoma Panhandle State University

Last Updated: 7/21/22

Job Description


JOB SUMMARY: The Director of Alumni Relations is responsible for managing the relationship between Panhandle State University and its alumni. This person will serve as a liaison between the university community and its alumni. The Director of Alumni Relations has to be comfortable with the cultivation of donors and general fundraising activities.

This position directs and manages the alumni engagement within the following areas: creation of a variety of events for alumni, such as homecoming weekends; networking dinners; annual meeting/weekend; class reunions; social media platforms and general alumni engagement.


  1. Program Management
  • Build and maintain alumni relationships and advise alumni volunteers while assisting with questions and concerns
  • Manage college/university relations with alumni and represent alumni to university administrators
  • Oversee communication and marketing schedule for events
  • Maintain and create all content for Alumni Association across social media platforms
  • Represent the University and Alumni Association at events both on and off campus
  • Promote alumni association membership, engagement and participation among alumni and friends including current student engagement
  • Collaborate with Student Life to build relationships and engage current students to showcase the benefits to be given as a member of the Alumni Association
  • Collaborate with Panhandle State Foundation to execute joint-venture events and activities. Work with Foundation on shared database.
  • Assist with corporate partner strategy, relationships, and sales to meet organizational goals
  • Plan and run special events for alumni and work to increase alumni involvement at the university.
  • Maintain and update alumni database information. Update database configurations as needed.
  • Oversee administration and budget of the Office of Alumni Affairs located on campus
  • This job requires varying hours including availability to work nights and weekends as determined by event scheduling including some outdoor events
  • In addition to working with alumni, the Director of Alumni Relations must coordinate his/her activities with other departments of the university.
  • Travel is required in and out-of–state. About 20% of job is conducted outside of the office while traveling.

  1. Organizational Strategy
  • Maintain accounting system for all alumni financial accounts to report to Alumni Board
  • Give reports to Alumni Board at quarterly and annual meetings to update on current events and happenings
  • Develop and manage engagement budgets
  • Establish and maintain goals and objectives for engagement, while leading to successfully accomplish annual benchmarks
  • Provide excellent customer service to all constituents inquiring about Alumni Association programs and events
  • Collaborate with the university administration to develop and execute marketing plans including preparation of university quarterly reports
  • Assist the Alumni President in planning quarterly Alumni Board of Director meetings.
  • Maintain communication with Alumni Board members
  • Other related administrative responsibilities as assigned.
  • Strong organizational and interpersonal skills are necessary
  • Must have a strong work ethic and lead by example.
  • Must be a professional, credible and respected representative of the institution internally and in the community
  • Demonstrated willingness and ability to act ethically and socially responsible
  • Must be able to lift more than 25-lb. objects; frequent bending, stooping, and
  • Can be exposed to a variety of weather conditions for periods of time.
  • Ability to communicate in a courteous manner
  • Other duties as assigned by Alumni Board, Vice President of Advancement or his/her designee.

The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.



  • Strong knowledge and skills of QuickBooks, Microsoft Excel, and other database programs.
  • Prefer outgoing person with great communication skills.
  • Need effective computer and written communication skills, strong public speaking skills as well as the ability to effectively plan events.
  • Be able to coordinate and work with a variety of people, including student volunteers, university officials, recruiters and potential donors.
  • Ability to perform under pressure and execute sound decision-making during events
  • Strong organizational skills to plan, implement and evaluate strategic objectives
  • Demonstrated ability to work independently and as a team
  • Ability to set priorities, develop a work schedule, monitor progress towards goals and track engagement

Core Competencies

  • Effective Communication: Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside of the organization; encourages open expression of ideas and opinions
  • Execution & Initiative: Makes decisions authoritatively and wisely, after adequately contemplating various available courses of action.
  • Teamwork & Interpersonal Skills: Fosters development of a common vision; coaches, motivates, encourages and gains support to accomplish specific goals
  • Problem Solving & Judgment: Makes decisions based on sound reasoning, evaluation of facts and consideration of alternatives; negotiates between disagreeing viewpoints with tact and diplomacy
  • Adaptability: Changes behavioral style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation
  • Demonstrate excellent critical thinking skills;
  • Ability to meet deadlines and perform a variety of tasks under pressure;
  • Ability to work with a diverse population;
  • Knowledge of student personnel functions, regulations, student rights, and student development concepts;
  • Excellent organization and coordination abilities, including the ability to plan, organize and supervise a variety of activities and events;
  • Demonstrate an understanding of, sensitivity to, and respect for the diverse academic socio-economic, ethnic, cultural, and disability backgrounds of university students;
  • Adhere to principles of trust, teamwork, and collaboration;
  • Demonstrate history of professionalism and ethical behavior.
  • Must have a strong work ethic and lead by example.
  • Must be a professional, credible and respected representative of the institution, both internally and in the community
  • Demonstrated willingness and ability to act ethically and socially responsible
  • Must be able to lift more than 50-lb. objects; frequent bending, stooping, and walking.
  • Can be exposed to a variety of weather conditions for periods of time.
  • Ability to communicate in a courteous manner
  • Other duties as assigned by Project Director or designee.


  • Bachelor’s degree is preferred, but not required, from an accredited college or university.
  • Two to four years’ experience in business management, public relations, sales, marketing or alumni affairs is preferred.
  • At least two years of experience with leadership in volunteer organizations and/or fundraising is preferred.
  • A strong familiarity with the institution is required. Familiarity with alumni as well as past and present university employees is preferred


OPSU is an AA/EE/E-Verify employer committed to diversity.

Company Details

Goodwell, Oklahoma, United States
OPSU is a baccalaureate degree granting institution located in Goodwell, Oklahoma. General governance of the institution is in the hands of the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges. Academic programs and financial support are authorized and coordinated through the Oklahoma State Regents for Higher Education.