Job was saved successfully.
Job was removed from Saved Jobs.

Assistant Director of Gifts and Records Administration

Ball State University

Last Updated: 9/13/22

Job Description

Are you ready to take the next step in your career? Would you like to work with dynamic, results-focused colleagues in a collaborative, team-driven model? Ball State University Foundation is seeking a motivated and detail-oriented individual to join our successful and growing team as Assistant Director, Gifts and Records Management.

This position functions as an integral member of the Advancement Services and Prospect Research team and partners with Foundation staff.

We’re committed to an empowering management philosophy through diversity, equity, inclusion, and excellence and encourage all individuals to apply. Come fly with us!

At Ball State University, Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.

The Assistant Director of Gifts and Records Administration

  • Works to increase efficiencies by using automation to reduce the reliance on manual entry in the gift processing and records management areas.
  • Manages projects through the development, implementation and execution of process improvement initiatives that support the functions of the Advancement Services department.
  • Partners with the Advancement Services data integrity team to ensure all processes are aligned and consistent with data integrity practices.

Minimum Qualifications: Bachelor’s degree from an accredited institution OR an associate degree and two years of related experience will be accepted in lieu of a bachelor’s degree. At least one year of related experience. Ability to effectively manage multiple projects, organize work and meet deadlines. Detail-oriented with the ability to think critically and make decisions in validating large data sets. Ability to communicate effectively and interact well with people of all ages and diverse backgrounds. Ability to edit and check the work of others and maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential constituent information.

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Qualifications: Three or more years of experience in project management, accounting, record-keeping and/or data integrity projects. Experience in a higher education setting. Experience with relational databases. Experience with CASE or AFP development accounting standards. Knowledge of higher education and university advancement operations. Knowledge of Blackbaud Raiser’s Edge, Raiser’s Edge NXT, Salesforce, Ellucian Advance or other advancement CRM platforms.

Apply online at: https://bsu.peopleadmin.com/postings/29459. Include the following documents with your application: resume and cover letter addressed to Beth Alexander. The option to upload transcripts is available. Original, official transcripts showing the highest related degree earner is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Review of applications will begin immediately and will be accepted through March 16, 2022.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.

The Ball State way is rooted in the Beneficence Pledge – a commitment to excellence in teaching and scholarship, honesty and integrity, social responsibility, gratitude and valuing the intrinsic worth of each member of our community. Ball State students, faculty and staff are empowered in a culture that believes in them and demands they believe in themselves. They are partners in an innovative, immersive approach to education. They are supported by living and learning facilities that enable intellectual curiosity. We graduate scholars who are changing the world, and we’ve dedicated our University to do the same.

The university offers an excellent wellness program and extensive benefits offerings to include a generous paid time off package and paid parental leave. For further information regarding benefits please visit:

https://cms.bsu.edu/About/AdministrativeOffices/HumanResources/Jobs/Benefits-and-Community/professional-staff

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.



Company Details

Muncie, Indiana, United States
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball Sta...