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Accounting Specialist 2023 (two positions)

MiraCosta College

Last Updated: 3/19/23

Job Description


Accounting Specialist 2023 (two positions)
MiraCosta College


For full details and to apply, go to https://jobs.miracosta.edu/postings/3343

Type of Assignment: Full Time
Assignment Category: Regular Position

Position Details:
Two regular, full-time positions, 40 hours per week, 12 months per year on the Oceanside campus. The work schedule will be Monday through Friday, 8:00 am - 4:30 pm, with up to 4 days of remote work possible per week during and after the probationary period, at the discretion of the supervisor. The individuals selected for these positions will be subject to assignment to any district facility during any hours of operation.

Remote Work:
MiraCosta College believes that flexible work enables employees to achieve a more successful balance between work responsibilities and family life. The District offers the opportunity to telework (remote work) for certain positions, depending on the operational needs of the District and the provisions of the telework policy. Probationary and temporary employees are not eligible to telework unless approved by the appropriate vice president. No employee is guaranteed the right to telework. No employee shall be authorized to telework 100% of the time; regular, on-campus presence is expected for all District employees on a weekly basis.

IMPORTANT: MiraCosta College requires that all employees be fully vaccinated against COVID-19 in order to promote a safe and healthful workplace for employees and to promote the health and safety of our campus community. Unvaccinated employees are at greater risk of contracting COVID-19 and developing severe disease. This causes greater risk to their personal health and unnecessary disruption to the college community that depends on college programs and services. As of August 23, 2021, all employees must submit proof of vaccination or request and receive approval for a medical or religious exemption prior to their start date. For more information, please visit https://www.miracosta.edu/covid/covid-vaccination-requirements.html.



Salary Range: 24
Compensation: Starting at $71,742 per year (range 24, step 1), with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.

Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.



Benefits:
MiraCosta College offers an array of benefits to eligible employees.

    • The district pays 100% of the cost of medical, dental and vision insurance for eligible employees and dependents
    • $100,000 life insurance policy
    • Up to $250 of benefit credits per month to help pay for a variety of voluntary benefit options, such as supplemental life insurance, disability coverage, and health care/dependent care flexible spending account (FSA)
    • Vacation, sick leave, and up to 18 paid holidays
    • State pension system retirement benefits (CalPERS)
    • Free and confidential employee assistance program
    • Wellness Program
    • Participation in the District’s Early Retirement Program
    • Professional Development Opportunities
    • Tuition fee reimbursement
    • Childcare Facility (Oceanside Campus)




Position Term in Months: 12

Application Procedure:
In order to be considered for these positions, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter addressed to the “Screening and Interview Committee” specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.

The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the persons selected for these positions is contingent upon 1) proof of being fully vaccinated* for COVID-19 or requesting and receiving approval for a medical or religious exemption; 2) successful completion of a pre-placement physical exam at district expense; 3) submission of a current tuberculosis test clearance; 4) proof of eligibility to work in the United States; 5) fingerprint clearance; and 6) approval by the Board of Trustees.

*Individuals are considered fully vaccinated against COVID-19 two weeks or more after they have received the second dose in a 2-dose series (e.g. Pfizer-BioNTech or Moderna), or two weeks or more after they have received a single-dose vaccine (e.g., Johnson and Johnson [J&J/Janssen]).



Basic Function:
Under general supervision, perform highly responsible and difficult paraprofessional and technical duties in accounting operations; reconcile, process and disburse district funds for invoice payments, employee reimbursements, student financial aid and other liability payments utilizing applicable functionalities in the district enterprise resources planning system (Workday) software; research and troubleshoot issues by follow up to College end users, external suppliers and payment recipients; and perform related duties as assigned.



Distinguishing Characteristics:
Accounting Specialist is distinguished from Accountant in that the latter class performs professional assignments involving general ledger, subledger, reconciliation and complex financial reports/statements, requiring the use of accounting theory and principles gained through professional education/experience.



Essential Duties & Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

2. Process invoices, reimbursements, student financial aid and other liabilities utilizing applicable modules of the Workday financial software; determine appropriate method of payment, according to Generally Accepted Accounting Principles (GAAP) and in compliance with district policies/procedures and other guidelines; ensure proper departmental authorization and appropriateness of requested items and/or services; ensure timely and accurate preparation and distribution of approved payments, reimbursements and refunds; troubleshoot any issues with district departments, external suppliers and payment recipients.

3. Analyze and advise budget managers of increases to purchase orders; verify account numbers for validity of expenditures for reimbursement; prepare documentation needed to correct discrepancies in the general ledger.

4. Test, analyze and troubleshoot software updates and new releases as they impact Workday functionalities for the payables process; monitor Workday helpdesk tickets involving POs, receipts and payables and assist end users to resolve problems.

5. Update and maintain supplier files with confidential information including 1099 tax reporting and ACH payment processing data.

6. Determine, calculate and apply appropriate sales taxes for purchases based on multiple factors and regional variances.

7. Coordinate and process check payment transactions and ACH payments utilizing the San Diego County Treasury fiscal portal; troubleshoot issues with County Treasury staff.

8. Perform year-end close functions and assist with the annual district audit.



Other Duties:
1. Assist in the analysis of various accounts in governmental, proprietary and fiduciary funds; perform calculations, maintain records and prepare reports within scheduled timelines; disburse information and reports as assigned.

2. Communicate with all levels of district personnel, students and outside vendors, directing and assisting them regarding policies, procedures, receipt of goods and services, invoices, change orders, required supporting documentation and account balances.

3. Provide technical assistance and budget support to all levels of district personnel and assist in preparing reports and analyzing expense records; process accounting adjustment entries.

4. Perform related duties as assigned.



Knowledge Of:
1. Generally accepted accounting principles and practices, as well as Governmental Accounting Standards Board (GASB) practices.

2. Methods and techniques used for financial analysis as applicable to assigned responsibilities.

3. Workday software functionalities applicable to accounts payable business processes.

4. San Diego County Treasurer Oracle software and WARP system for wire transfers; ACH banking requirements.

5. Sales tax laws and regulations applicable to the work.

6. Correct English usage, grammar, spelling, punctuation and vocabulary.

7. Basic math, statistical math and financial recordkeeping techniques.

8. Interpersonal skills using tact, patience and courtesy.

9. Written and oral communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.

10. College organization, functions, rules, policies and procedures applicable to assigned areas of responsibility.



Ability To:
1. Learn and apply methods and procedures of community college accounting and associated financial software functionalities and processes particularly as they apply to assigned areas of responsibility.

2. Understand community college budget and fiscal procedures and policies.

3. Interpret and apply applicable sections of the state education code and other applicable laws.

4. Learn and apply district organization, operations, policies and objectives.

5. Interpret and apply applicable sections of sales and use tax reporting.

6. Understand applicable sections of IRS reporting.

7. Independently plan and organize work.

8. Communicate effectively both orally and in writing.

9. Maintain records and prepare reports.

10. Understand and follow written and oral instructions.

11. Operate a computer and standard business software.

12. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.

13. Establish and maintain effective working relationships with all those encountered in the course of work.



Education & Experience:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

Graduation from high school or GED equivalent and four years of operations accounting or bookkeeping experience; or an equivalent combination of training and experience.

NOTE: For work experience, one “year” is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.



Desirable Qualifications:
1. Previous experience with higher education, government, or public education accounting.

2. Previous experience working with computer systems and applications related to fiscal services, specifically Workday.

3. Demonstrated experience in critical thinking and problem solving.



Licenses & Other Requirements:
A valid California driver’s license and the ability to maintain insurability under the district’s vehicle insurance program.

Physical Effort:
The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to work at a computer, including repetitive use of a computer keyboard, mouse or other control devices; ability to travel to a variety of locations on and off campus as needed to conduct district business.



Emotional Effort:
Ability to develop and maintain effective working relationships involving interactions and communications in person, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to concentrate on detailed tasks for extended periods of time and/or intermittently while attending to other responsibilities; ability to work effectively under pressure on multiple tasks concurrently while meeting established dead-lines and changing priorities.



Working Conditions:
Primarily works in an office environment. Subject to frequent interruptions by individuals in person or by telephone; intermittent exposure to individuals acting in a disagreeable fashion. May work at any district location or authorized facility during day and/or evening hours with occasional evenings and/or weekends on an as-needed basis. Occasional local travel may be requested.



Posting Number: S22/23041P
Human Resources Contact Information: jobs@miracosta.edu or [Register to View]
Job Close Date: 3/6/2023
Open Until Filled: No
First Screening Date:

Diversity, Equity & Inclusion
MiraCosta College is committed to creating a racially just campus climate. Individuals and their diverse cultures and identities are welcomed, nurtured, and validated. MiraCosta College takes institutional responsibility for closing the equity gap for disproportionately impacted populations including Latinx and Chicanx communities, Black and African American communities, Native Hawaiian and Pacific Islander communities, Native American communities, lesbian, gay, bisexual, trans, queer/questioning, intersex, and asexual (LGBTQIA+) communities, veteran communities, former foster youth, adult students, and students from low socioeconomic statuses. MiraCosta will continue to serve all constituents with values rooted in equity, diversity, inclusion, and community.MiraCosta College’s Mission, Vision, Commitment, and Institutional Values & Goals – https://pa-hrsuite-production.s3.amazonaws.com/3050/docs/105281.pdf

About MiraCosta College
MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf




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Company Details

Oceanside, California, United States
MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help...