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Executive Assistant to the Associate Vice President

California State University, Long Beach

Last Updated: 3/01/23

Job Description

Executive Assistant to the Associate Vice President

Job No: 525121
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary

The Executive Assistant to the Associate Vice President (AVP) performs a full range of high-level administrative functions which includes: supporting and coordinating AVP's office daily activities; handling sensitive and confidential information; arranging meetings and events; and making travel arrangements.
Key Responsibilities

  • Responsible for providing administrative and clerical support for all aspects of the AVP's office, often including other Directors.
  • Handles sensitive and confidential matters and communications often coming from President's Office, Provost's office, and other Dean's offices on campus.
  • Coordinate all day-to-day operational functions of the AVP's office and serve as the AVP's personal representative within CIE, on-campus, and outside of CSULB.
  • Serve as a backup for Student and/or Staff.
Knowledge Skills and Abilities

Thorough knowledge of university infrastructure, policies, and procedures. Ability to work independently with only general guidance and direction, establish priorities and assume full responsibility or completion of assignments. Ability to interpret and apply policies and procedure independently and use judgment and discretion to act when precedents do not exist. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Understanding of issues from a broad perspective to solve problems and resolve conflicts. Expertise in Microsoft Office, Microsoft SharePoint and Microsoft Outlook. Thorough mastery of English grammar, punctuation, and spelling.

Ability to maintain the highest level of confidentiality as it relates to all areas of this position. General knowledge of Human Resources/employee benefits. Follows all University policies, procedures, and guidelines including but not limited to safety, civility, and non-discrimination policies and procedures. Maintains safe work environment. Ability to communicate with people in a professional and effective manner. Functional knowledge of and skills in standard office procedures and practices; as well as an ability to understand and operate in a variety of organizational structures. Ability to interpret a wide variety of written rules and regulations. Possesses the ability to utilize problem solving techniques investigating and resolving complex situations; identify, trace and correct errors.

The ability to establish and maintain cooperative working relations with co-workers and appropriate campus offices. Ability to work independently, set priorities and supervise others; exercise tact, courtesy, alertness, and good judgment in responding to others. Organizational, interpersonal and communications skills are very important in this position since the incumbent comes in contact and must work with every department within the Center for International Education (CIE) and many campus departments. This position is representing CIE and the AVP while making these contacts. Experience in applying university policies and procedures is helpful since the incumbent will be required to understand and interpret campus policy and procedures as they relate to CIE. Knowledge of CMS preferred.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Equivalent to five years of administrative support experience required.
Licenses / Certificates

CA Driver's License preferred.

Office of the AVP for International Education & Global Engagement

Administrative Support Coordinator II

CSU Classification Salary Range: $3,681- $6,034 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base

Full-time temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes: Mar 09, 2023 (11:55 PM)

To apply, visit

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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.