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Grants Operations Coordinator Senior - Pediatric Hematology/Oncology/Bone Marrow Transpla

Medical College of Wisconsin

Last Updated: 6/01/22

Job Description

Every great life-changing discovery begins the same way—with new knowledge. It can change everything, from a single life to the future of entire communities. That’s why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin.

In the role of Sr. Grants Operations Coordinator working in Milwaukee, Wisconsin. The Sr. Grants Operations Coordinator under the general direction of the Division Administrator, Section Directors, and working closely with the Principal Investigators to coordinate Hem/Onc/BMT grant applications, grant budget preparation and financial monitoring/reporting, and subcontract preparation and monitoring while maintaining federal and state compliance laws. Areas of oversight will include research involving human subjects, laboratory animals, environmental safety issues and other non-financial compliance requirements related to sponsored research and grants management. Provide guidance and support to investigators in the identification and development of grant opportunities.


  1. Work closely with division leadership, the Grants and Contracts office, department administration and Principal Investigators, to ensure accountability compliance, and accuracy in grant budgets, grant submissions in eBridge, and perform other related duties.
  2. Serve as a liaison between faculty, MCW departments, centers and external collaborative constituents regarding the processing of research grants and assist with resolution of pre and post award issues.
  3. Assists administrative staff and research team in the creation, negotiation, and administration of grants, contracts, and research proposals.
  4. Assists with pre-award applications and leads in the administrative organization, development of timeline, analysis of required forms and responses of Request for Application (RFA) and/or proposal call for routine and complex grant mechanisms.
  5. Assists investigators/staff with proposal development; includes facilitating compliance with sponsor guidelines/regulations; budget development; uploading materials into portals (e.g. eBridge, ASSIST); ensuring internal review process/approvals are completed; ensuring all required application sections and materials are prepared, complete, and ready for submission; coordinating appropriate documents with external partners as appropriate.
  6. Coordinates the grant process from development and submission to the post-award stage. Oversee the collection, analysis, and dissemination of research data and grant proposal development. Report data and progress to study investigators. Develop, implement and maintain comprehensive databases and files related to the grant submissions.
  7. Ensures compliance with sponsor terms, MCW policies/procedures, and federal regulations.
  8. Identify funding sources and administer grant budgets. Maintain program timeline including tracking deadlines for grant components such as submission deadlines, funding cycles, timelines for annual reports, etc.
  9. Identify problems or obstacles in the system/procedures related to administration of the funding proposals/funded proposals and communicate to the appropriate faculty/staff.
  10. May consolidate sources of information to ensure application document requirements are complete.
  11. Interprets regulations and guidelines for program funding for standard grants and prepares periodic reports.
  12. Perform other duties as assigned.

Preferred Schedule:
Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Minimum Qualifications:

  • Minimum Required Education: Bachelor’s Degree
  • Minimum Required Experience: 6 years

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vison, and Dental. Along with Flexible Spending options

  • 403B Retirement Package
  • Competitive Vacation and Paid Holidays offered
  • Tuition Reimbursement
  • On campus Fitness Facility, offering onsite classes.
  • Additional discounted rates on things as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see:

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

Company Details

Milwaukee, Wisconsin, United States