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Program/Accounting Assistant

Charles R. Drew University of Medicine and Science

Last Updated: 6/01/22

Job Description

Job Summary

Under the direction and supervision of the Program Finance Director, the Program/Accounting Assistant will support and provide assistance in the accounting, finance and administrative activities in the AXIS grant, Division of Cancer Research & Training (DCRT) and Office of the Vice President for Research and Health Affairs at Charles R. Drew University of Medicine and Science.

Essential Duties

  • Assist in maintaining accounting, finance and administrative records for the programs, Department of Research & Health Affairs & DCRT.
  • Responsible of updating the Financial Status Reports (FSRs) of AXIS grant, University Research Operations and Research Vivarium accounts by posting all the transactions (GLs & LDRS) to the excel file FSRs; and to provide assistance to properly monitor the budget and account all expenditures of the programs.
  • Assist in providing accounting, finance and administrative to the investigators and researchers under the AXIS grant and DCRT.
  • Assist in processing the requests in the erequester system for the program accounts and University Research Operations and Research Vivarium accounts.
  • Assist the VP for Research and other administrative team members as assigned to coordinate and provide administrative support for the timely execution of research-related activities and projects.
  • Assist in preparing reports by collecting and organizing data and determining appropriate formats for displaying results.
  • Assist in completing and processing departmental purchase orders and other procedural forms. Check for accuracy and secure appropriate signatures.
  • Ensure confidentiality and controlled access to sensitive information.
  • Assist in maintaining inventory of supplies and orders in administrative office, organize files, & communicate with vendors.
  • Perform other related duties as assigned by the Program Finance Director.

Required Qualifications

  • 3-5 years of accounting and finance experience.
  • Hands on experience in bookkeeping, general ledgers and month-end & year-end closing of books.
  • Prefer applicant to have experience assisting with grants & contracts (NIH, NCI and NIMHD) related reporting and guidelines.
  • Prefer applicant with interest and some basic experience in health disparities research activities and providing service to underrepresent and under resourced communities.
  • Working experience in non-profit organization and/or in university environment setting.

Preferred Qualifications

  • Ability to analyze and solve problems.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to perform multiple tasks efficiently.
  • Detail oriented and strong organizational skills.
  • Database management skills.
  • Records maintenance skills.
  • Skill in organizing resources and establishing priorities
  • Proficient in Microsoft Applications, including, but not limited to: Outlook, Excel, PowerPoint, and Word.

Special Requirements

  • Ability to work effectively with a diverse community

For more information and to apply

Charles R. Drew University is an Equal Opportunity Employer

Company Details

Los Angeles, California, United States