Assistant to the Associate VP of Health and Wellness
$3,681 – $5,000 • monthly
California State University, Long Beach
Assistant to the Associate VP of Health and Wellness
Job No: 526691
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time
Under supervision of the Associate Vice President of Health and Wellness, this position offers analytical, administrative, and confidential support to the leadership team, SHS office, and Associate Vice President. The position involves managing scheduling, meeting preparation, public relations, writing, communication, and Division programs, and University projects, some of which are sensitive and confidential, including HR matters. The role is critical to the success of Health and Wellness and Student Health Services. Additionally, the job holder ensures that services are inclusive, equitable, and culturally sensitive to improve campus life. The incumbent approaches all communication and service activities with a student-centered and equity-focused mindset.
- Provide administrative support to the AVP of Health & Wellness, the Leadership Team, and other departments as directed by the supervisor.
- Provide Administrative Support of General Office Operations.
- Perform tasks related to timekeeping, human resources, credentialing, and fiscal support.
Must be detail oriented. Ability to manage multiple projects and responsibilities with differing timelines and deadlines. Ability to demonstrate sound judgment and make decisions. Excellent communication skills (both verbally and in writing) with the ability to effectively handle a broad range of interpersonal contacts including higher level personnel and those of a sensitive nature, internally and externally. Must be able to interact and communicate in a positive, civil, articulate, and professional manner with University community, including staff, faculty, donors, etc. especially when under pressure. Skill in sound time management including prioritizing assignments to complete work in a timely manner. Flexibility with workload changes, deadline pressures, competing requirements, heavy workload, and constant interruptions. Ability to communicate and work effectively with an ethnically and culturally diverse campus community. Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University. Some evenings and/or weekends. Ability to operate standard office equipment - Computer, fax, multi-line telephone, paging systems, copier, scanner, and shredder.
Ability to apply independent, reasoned judgment, discretion and initiative to address problems and develop practical, thorough and technically accurate solutions. Skill in working independently with minimal direction, in setting priorities and schedules and in identifying and adhering to departmental objectives. Experience with a broad range of Microsoft Office Suite (including Excel, PowerPoint, Visio) and Adobe software to ensure that incumbent will be able to prepare a wide variety of correspondence, reports, forms, brochures, flyers, agendas, minutes, advertisements, and text for printed materials and web pages. Knowledge of Adobe Creative Suite, Adobe Contribute, and html a plus. Experience maintaining an administrator's calendar, arranging meetings, establishing agendas, and participating in meetings with small and large groups of people. Ability to provide excellent customer service in a polite and timely fashion to the Campus community, vendors, and other outside agencies. Ability to identify what customer needs and reroute them to the correct department; ability to relay customer requests and complaints accurately and appropriately; and describe and convey services provided by the Division. Excellent writing, proofreading, and editing skills (including grammar, sentence construction and vocabulary) to effectively write and present reports, letters, proposals, meeting notes, invitations, and announcements. Skill in reading Standard English for understanding information (e.g., business correspondence, legal and contractual documents, and University manuals, policies, procedures, and regulations). Ability to use negotiation and persuasion skills to achieve results and expedite projects. Ability to work as part of a team through close collaboration with colleagues and coordinate with others. Experience planning, coordinating, and working at special events. Handle and prioritize multiple tasks and meet deadlines. Resourceful and creative in managing a large number of high profile campus-wide programs/events and demanding schedules. Ability to lift boxes or items weighing ~25 lbs. to and from event locations. Ability to work weekends and a flexible work schedule as needed and determined by operational needs.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
- Equivalent to 5 years of related administrative support experience required.
- Equivalent to a bachelor's degree strongly preferred.
- Experience providing support at the Executive preferred. Experience working with a diverse group of individuals and multicultural university environment preferred. Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and/or education backgrounds preferred.
Possession of a valid California Driver's License in order to operate a University vehicle preferred.
Student Health Services
Administrative Support Coordinator II
Hiring Range: $3,681 - $5,000 per month commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: $3,681 - $6,034 per month.
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Full-time temporary position for (1) year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.
To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy
The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Application Closes: Apr 21, 2023 (11:55 PM)
To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/526691/assistant-to-the-associate-vp-of-health-and-wellness
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