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(Archived) Specialist III - Graduation Specialist III

Last Updated: 4/17/23

Job Description

Department: Registrar

Full time

Open until filled: Yes

Requisition: 202300100S

Educational and Experience Requirement:

Associate degree in a related field. Three years of related experience or experience in a related field. Certifications may be required. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position:

Performs specialized duties for the Registrar’s Office.

Primary Responsibilities:

Evaluates degree plans with a basic knowledge of all degree programs (majors/minors, etc.), their specific requirements, and calculates grade point averages or grade point deficiencies. Confirms degree candidate’s status of degree eligibility. Identifies degree candidate’s initial status as well as final, end of term award, or denial of degree decision. Maintains individual student degree plans by processing requested substitutions to the student plans using Degree Works. Reviews and interprets advisor’s notes along with submitted exception forms. Maintains records of conversation exchanges with students. Effectively communicates with internal and external stakeholders. Processes various curriculum changes received in Banner in accordance with the various restrictions associated with degrees, majors, and minors. Generates reports through Cognos software to verify accuracy of student data. Maintains scanned documentation of student confidential records. Assists with key components in preparation of commencement. Verifies degree candidate names for the commencement program, graduation honors, and preparation of seating cards for applicable candidate participation along with honors recognition. Attends all ceremonies which requires physical exertion leading up to, during, and at the conclusion of the events with the ability to stand for long periods of time. Provides set-up and breakdown of various elements for commencement. Assists with specialized projects as needed. Requires compliance with Family Educational Right to Privacy Act (FERPA) regulations and exercise a high level of confidentiality regarding student records. Performs other related duties as assigned.

Other Specifications:

Requires basic understanding of office operations and system functionality. Chooses appropriate technology tools for tasks with demonstrated functional experience with Microsoft Office or similar productivity software. Capable and willing to share technical skills and knowledge with others. Ability to identify problems and consider potential solutions. Ability to communicate and interact with others individually and in groups. Must work well as part of a team and communicate effectively with a variety of constituents with an awareness of how one interacts with others which includes verbal and non-verbal communication and listening skills. Requires a basic understanding of institutional policies, procedures, and resources, state and federal law, professional standards, student privacy issues, and student record keeping. Requires general comprehension of the various means of recordkeeping and the related systems. Requires knowledge of locating and using available resources to find answers. Identifies interconnection of systems. Willingness to seek out and rely on the expertise of others both to improve decision-making and as a means of expanding expertise.

Up to 20% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor.

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.

Physical Address:

Human Resources Department

1831 University Ave, John W. Thomason Bldg. Suite 202

P.O. Box 2356

Huntsville, TX 77341-2356

SHSU Employment Office: [Register to View]


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Company Details

Huntsville, Texas, United States
A Great Name in Texas Education! Named for Texas’s greatest hero, Sam Houston State University (SHSU) continually honors its historical roots through academic excellence. For more than 140 years, SHSU has been preparing students for meaningful lives of achievement. Its motto, “The measure of a Life is its Service,” resonates among its approximately 21,612 students, eight college...