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Fiscal Operations Coordinator - Half-time

California State University, Long Beach

Last Updated: 5/06/23

Job Description

Fiscal Operations Coordinator - Half-time

Job No: 518766
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Part Time

Job Summary
This position will assist the Shark Lab in the administration of the State and Foundation accounts of the Shark Lab by analyzing, reconciling, and processing fiscal records and data.
Key Responsibilities

  • Assist the Shark Lab Director by administering the fiscal programs and accounts - General Fund, 49er Foundation and CSULB Foundation - overseeing purchasing, subcontracts, and travel, which includes creating and maintaining spreadsheets for over 5 different funds.
  • Compile, analyze, reconcile and monitor monthly fiscal records and reports for all funds administered by the Shark Lab and provide projections as needed, i.e. student assistant account.
  • Provide day-to-day support to the Shark Lab Director and staff by answering fiscal policy and procedural questions and provide follow-up of fiscal matters, investigate, and analyze fiscal data and information and provide written documentation, interact with Purchasing, the Controller's Office and University Shipping/Receiving in order to resolve related department fiscal problems.
  • Interact with vendors and/or their accounts payable offices to resolve problems or disputes relating to duplication of supplies, nonworking equipment, increased charges, special packing, and handling, etc.
Knowledge Skills and Abilities
Knowledge of and experience with CMS, Windows, Excel, and MS Word. Good interpersonal skills and ability to work with and communicate with diverse groups. Good accounting analytical skills to maintain department budgets. Ability to apply independent judgment, discretion, and initiative in performing complex fiscal skills. Ability to interpret and apply complex written policies and procedures and solve fiscal related problems. Ability to work with continuous interruptions and in solving fiscal related problems.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
Equivalent to four (4) years of administrative support experience required.
Shark Beach Safety
Administrative Support Coordinator I
Up to $1,819/month depending on experience. The salary range for this classification is $1,638 to $2,574 per month.
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base
Half-time (20 hours per week) position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy
The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes: Sep 19, 2022 (11:55 PM)

To apply, visit

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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.