BBS Office Coordinator

BBS Office Coordinator

Job No: 528209
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary

The purpose of this position is to provide office reception and administrative support to the operations within Beach Building Services, in a variety of routine office clerical and administrative support functions.
Key Responsibilities

• Manages calendar for Associate Vice President, Director of Planning and Sustainability, and Director of Business Operations. Assists with scheduling meetings, interviews and events.
• Monitors and processes select financial and non-confidential HR documents for various functions within BBS.
• Requests and monitors service of office equipment. Serves as main point of contact for supply orders via Staples. Ensures stock of office supplies are maintained; maintains various office logs; tracks and submits Copier reports.
• Provides general administrative support to Director, Environmental Health & Safety and EHS staff.
• Creates moderate to complex correspondence, reports, documents, various tables, forms and charts. Provides data entry support in PlanOn as needed.

• General working knowledge of applicable university infrastructure, policies, and procedures.
  
  
• Orientation and understanding of customer services methodologies for internal and external customers requiring active problem solving and effective interpersonal skills.
  
  
• Ability to learn, independently interpret and apply a variety of complex policies and procedures. Ability to identify deviations from applicable policies or procedures.
  
  
• Ability to identify and solve standard problems and refer more complex problems to appropriate staff.
  
  
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions.
  
  Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
  Education and Experience
  
  
• Equivalent to five years of administrative support experience required.
  Physical Summary
  
  • Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).
  Department
  
  Facilities Services
  Classification
  
  Administrative Support Coordinator II
  Compensation
  
  Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.
  
  CSU Classification Salary Range: $3,681 - $6,034 per month.
  Benefits
  
  Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
  Time Base
  
  1.0 time-base, 40 hours per week.
  Duration of Appointment
  
  This is a temporary position for one (1) year with no permanent status granted. Temporary assignments may expire prior to the ending date.
  Application Procedures
  
  Click Apply Now to complete the CSULB Online Employment Application.
  
  PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
  Additional Information
  
  CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
  
  A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
  
  California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
  Equal Employment Statement
  
  California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.
  Accommodations
  
  We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.
  
  CSU Classification Salary Range: $3,681 - $6,034 per month.
  Benefits
  
  Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
  Time Base
  
  1.0 time-base, 40 hours per week.
  Duration of Appointment
  
  This is a temporary position for one (1) year with no permanent status granted. Temporary assignments may expire prior to the ending date.
  Application Procedures
  
  Click Apply Now to complete the CSULB Online Employment Application.
  
  PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
  Additional Information
  
  CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
  
  A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
  
  California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
  Equal Employment Statement
  
  California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.
  Accommodations
  
  We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.
  Out of State Employment Policy
  
  California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
  
  As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
  
  
  Application Closes: Jun 02, 2023 (11:55 PM)
  
  To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/528209/bbs-office-coordinator
  
  
  
  
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