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(Archived) Academic Records Clerk

Last Updated: 1/20/23

Job Description


POSITION AVAILABLE: October 25, 2022

JOB SUMMARY: Manages maintenance of student records, general advising of students for applicable plan of study, updates student data, coordinates concurrent enrollment, and other duties as assigned by the Registrar.


  • Responsible for maintenance of student records.
  • Provides routine advice and guidance to staff, students, faculty, and members of the general public regarding the registration process.
  • Provides routine advice and guidance to students regarding plans of study.
  • Responsible for assistance with Beginning and End of Term processes.
  • Coordinates/accomplishes graduation aspects to include:
    • Maintenance of Graduation Applications in Banner
    • Assistance in coordinating Commencement Ceremony
  • Coordinates concurrent students through the registration process.
  • Must have knowledge of the rules, regulations, and laws regarding student records.
  • Ability to evaluate student transcripts and/or records.
  • Works with Registrar to properly articulate transfer course to OPSU courses in SIS.
  • Assists in other areas of admissions and registration.
  • Must be able to communicate effectively with other departments and a diverse student population.
  • Ability to communicate in a courteous manner.
  • Must have a strong work ethic and lead by example.
  • Must be a professional, credible and respected representative of the institution internally and in the community.
  • Demonstrated willingness and ability to act ethically and socially responsible.
  • Must be able to lift more than 20 pound objects; frequent bending, stooping, and walking.
  • Can be exposed to a variety of weather conditions for periods of time.
  • Ability to communicate in a courteous manner.
  • Other duties as assigned by Registrar or designee.

The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


  • Assist in other areas of admissions and registration.
  • Perform other work related duties as assigned by Registrar.

  • Knowledge of computer software including Microsoft Excel and Word
  • Ability to read, speak and understand English well;


  • Associate’s Degree or higher required
  • Experience in managing records and filing systems
  • Experience in working with computers required
  • Effective communication skills, written and oral


Completed Consent and Disclosure form for the pre-employment background check (available at to:

OPSU is an AA/EE/E-Verify employer committed to diversity.

Company Details

Goodwell, Oklahoma, United States
OPSU is a baccalaureate degree granting institution located in Goodwell, Oklahoma. General governance of the institution is in the hands of the Board of Regents for the Oklahoma Agricultural and Mechanical Colleges. Academic programs and financial support are authorized and coordinated through the Oklahoma State Regents for Higher Education.