Admin Support Coordinator

Admin Support Coordinator

Job No: 518738
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary
Under the direct supervision of the Senior Director, Multicultural Affairs & Inclusion (MA&I), this position serves as the main administrative and front office support for Multicultural Affairs & Inclusion including the Women's Gender Equity Center (WGEC). In addition, this position serves as the administrative and resource center support and to the Office of Multicultural Affairs (OMA) and Dream Success Center (DSC). The incumbent enthusiastically supports the University's strong commitment to the academic success of all of our students, including students of color, students with disabilities, students who are first generation to college, veterans, students, and to offer CSULB students a rich variety of expertise, perspectives, and ways of knowing and learning the quality of campus life.
Key Responsibilities

• Administrative support to Senior Director, Director(s), and areas assigned by immediate supervisor.
• Front office support.
• Perform other duties assigned.

Knowledge Skills and Abilities
Ability to use discernment and good judgment when interacting with people. Establish and maintain cooperative professional working relationships with staff to meet the administrative needs of the department. Ability to consistently report to work on time prepared to perform the duties of the position, and to adhere to the time limits allotted for breaks/lunch hours. Skill in sound time management including prioritizing assignments to complete work in a timely manner. Flexibility with changes in workload, under pressure of deadlines, competing requirements, and constant interruptions. Skill in analyzing information, problems, situations, practices, or procedures to define the problem or objective; identify concerns or factors, patterns, relationships; formulate logical and objective conclusions; and recognize alternatives and their implications.

Ability to maintain composure and equanimity during difficult and or challenging situations. Ability to handle and deal with difficult personalities; remain calm and attentive under pressure. Ability to make independent decisions and exercise sound judgment quickly, especially under duress. Ability to work effectively and productively as part of a team through close collaboration and coordination with colleagues and others. Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University. Ability to manage/coordinate multiple projects and tasks involving independent judgment efficiently and accurately. Proficiency in computer programs including Microsoft Office software (e.g. Excel, Word, PowerPoint, Publisher, Teams, and electronic calendaring to ensure that incumbent will be able to prepare a wide variety of correspondence, reports, forms, brochures, fliers, agendas, minutes, advertisements and text for printed materials and web pages to promote program/events. Working knowledge of PeopleSoft student records system, preferred. Excellent writing, proofreading, and editing skills (including grammar, sentence construction, punctuation, spelling, and vocabulary) to compose and proofread professional level copy of letters, proposals, reports, meeting notes, invitations and announcements. Skill in reading Standard English for understanding information (e.g. business correspondence, legal and contract documents and University manuals, policies, procedures and regulations). Ability to respond independently to inquiries via phone, in person, or email. Familiarity with CSU LB Campus, HR/Purchasing/ Travel/ Budgeting Experience, preferred. Working knowledge of CSU LB campus, logistics, policies/procedures. Experience in processing personnel documents, purchasing requisitions, travel requests, preferred. Working knowledge of standard safe work practices including office security and a safe working environment.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

• Equivalent to four years of administrative support experience required. Experience in a service-oriented environment such as a women's resource center, gender equity center, cultural student resource center or comparable functional area preferred.
• Bachelor's degree preferred.
• CA Driver's License preferred.

Department
Community Partnerships
Classification
Administrative Support Coordinator I
Compensation
The hiring range for this position is $3,276 to $3,407/month based on experience. The salary range for this classification is $3,276 to $5,148 per month.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base
Full-time temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy
The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.



Application Closes: Sep 12, 2022 (11:55 PM)

To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/518738/admin-support-coordinator




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