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(Archived) Job Details Administrative Coordinator

Last Updated: 8/13/22

Job Description

We’re looking for those individuals—the creative thinkers and innovation seekers—who are content with nothing short of changing the world. Discover the endless opportunities within the Medical College of Wisconsin and be inspired by the work we can do together to improve health, and make a positive, daily impact in our communities.

In the role of Administrative Coordinator working in Milwaukee, Wisconsin. Our Administrative Coordinator functions as a key coordinator for human resources, purchasing, and financial management of a large division. Assures the smooth running of the division.


• Provides various office and location support activities.

• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business unit to which the support is being provided.

• Ensures correct functioning of facilities, office and/or business support services.

• Develops and prepares budgets and financial reports.

• Directs department operations to prepare and retain records, files, and reports.

• Manages daily operations of the department, primarily in the areas of human resources, compliance, and financial management.

• Coordinate, plan, and implement office activities and procedures of the division.

• Coordinate and administer the budget development process.

• Oversee grant budget process and assist with development of grant opportunities.

• Monitor division budget including maintaining budget records.

• Initiate purchase order requests, check requests, and travel expenses.

• Supervise division administrative staff.

• Coordinate staff recruitment, hiring, discipline, and annual reviews.

• Assist with faculty recruitment and credentialing.

• Prepare and maintain all confidential records and files relating to faculty and staff personnel matters.

• Serve as a resource on MCW policy to staff and faculty.

• Facilitate communication between physicians and clinics regarding patient care and billing issues.

• Execute special projects such as space allocations, relocations, and major equipment purchases, national and international meeting organization.

• Oversee special projects such as workshops, retreats, and advisory committee meetings.

• Represent the division on task forces and committee as appropriate.

• Participate in division and departmental strategic planning

Knowledge – Skills – Abilities

Knowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources.

Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills.

Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers abilities required.

Preferred Schedule:

Minimum Qualifications:

Appropriate experience may be substituted for education on an equivalent basis

  • Minimum Required Education: Bachelor’s degree
  • Minimum Required Experience: 2 years of experience

Why MCW?

  • Outstanding Healthcare Coverage, including but not limited to Health, Vison, and Dental. Along with Flexible Spending options
  • 403B Retirement Package
  • Competitive Vacation and Paid Holidays offered
  • Tuition Reimbursement
  • On campus Fitness Facility, offering onsite classes.
  • Additional discounted rates on things as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see:

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.


Company Details

Milwaukee, Wisconsin, United States