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(Archived) Manager Of Personnel And Fiscal Operations

Last Updated: 9/18/22

Job Description

Manager Of Personnel And Fiscal Operations
California State University, Long Beach

Job no: 504720
Work type: Management (MPP)
Location: Long Beach
Categories: MPP, Administrative, At-Will, Full Time

Job Summary
The Manager of Personnel and Fiscal Operations serves as the human resources officer and principal budget manager for Enrollment Services (ES). Enrollment Services is a large complex organization with an annual budget of approximately $8 million and approximately 150 staff.

Key Responsibilities
The Manager of Personnel and Fiscal Operations manages the Human Resources Functions in Enrollment Services. Manages the recruitment process in compliance with University and Enrollment Services guidelines. Conducts ongoing reviews of existing staff in order to identify appropriate promotion and growth opportunities. Develops and implements on-boarding policies and procedures which provide an excellent experience and the foundation for accountability in performance. Analyzes labor agreements and personnel policies to recommend and implement appropriate changes to insure compliance. Advises managers on personnel issues and coordinates difficult personnel cases in conjunction with Staff Human Resources. Provides training and development activities.

Directs the development, implementation, and monitoring of all budget functions in Enrollment Services. Supervises the administrative support staff. Develops and maintains the standardization of ES procedures and practices. Coordinates all facility and safety issues. In addition, this position works closely with the Assistant Vice President in the development and recommendation of ES policies and procedures related to personnel administration and the management of special projects.

Knowledge Skills and Abilities

  • Proven ability to interpret and evaluate budget and personnel policies and procedures and formulate proposals for implementation and improvement.
  • Demonstrated ability to manage a large complex budget including expense management, budget control development and monitoring, budget analysis, variant reporting, and budget forecasting.
  • Demonstrated ability to perform complex resource analysis and formulate strategic recommendations as a result of analysis.
  • Understanding of education in public sector administrative practices.
  • Competency in software applications in support of the major job duties (Excel, MS Project, etc.).
  • Knowledge of fiscal management theories, principles, practices and techniques.
  • Demonstrated ability in developing and writing policy and procedures.
  • Knowledge of personnel management theories, principles, practices and techniques.
  • Demonstrated ability to effectively supervise and manage staff.
  • Proven ability to manage complex tasks and multiple simultaneous projects of a diverse nature
  • Management skills in long-range planning, impact assessment, and working effectively through others to implement change and to accomplish routine tasks.
  • Demonstrated ability to work independently in carrying out the management and supervision of the Administrative Support Unit in ES.
  • Demonstrated ability to work effectively with peers, faculty, students, and subordinates.
  • Demonstrated ability to manage complex projects; knowledge of project methodology and tools.
  • Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

    Education and Experience
    Bachelors' degree in business, fiscal management, human resources management, or a related field required. Master's degree preferred. Five years of relevant knowledge and working experience with developing and managing budgets, performing financial analysis for governmental and auxiliary funds, formulating complex spreadsheets, researching and analyzing data, and problem solving required. Experience in campus procurement, travel, accounts payable, and accounts receivable policies and procedures required.

    Enrollment Services

    Negotiable based on education and experience

    This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

    Application Procedures
    Click "Apply Now"

    Additional Information
    The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

    A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

    California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

    Equal Employment Statement
    CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race or ethnicity (including color or ancestry), nationality, religion or religious creed, gender (or sex), gender identity (including transgender), gender expression, sexual orientation, marital status, disability, medical condition, genetic information, age, veteran or military status.CSULB is an Equal Opportunity Employer.

    To view the University's Annual Campus Crime Report go to: Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .

    Conflict of Interest
    The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.