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Program Manager

Medical College of Wisconsin

Last Updated: 6/22/22

Job Description

Program Manager I for Collaborative Work Groups

Purpose: The Collaborative Work Groups’ Program Manager will play an essential role in the Collaborative Work Groups to Reduce Cancer Disparities in Wisconsin funded project. This project facilitates diverse and varied teams from community and research disciplines through a collaborative process to cultivate a deeper understanding of a specific topic related to breast or lung cancer, leading to the development of an integrated action plan to reduce disparities. The Program Manager will work with the project’s Co-Principal Investigators and community partner organizations to advance the aims of the state-wide grant, build and maintain relationships with current and future partners, communicate key information about the project, and manage key grant and project administration.

Primary Functions

Relationship Management

  • Create, maintain and sustain relationships with Collaborative Work Groups, Community Champion Partners, facilitators, evaluators, the funder and other key partners.
  • Provide primary contact for concerns and issues which arise in the Collaborative Work Groups.
  • Serve as a resource for Community Champion Partners, Collaborative Work Groups, facilitators and evaluators.
  • Serve as a liaison with the Community and Cancer Science Network (CCSN) Integration Hub and other projects within the CCSN Network.
  • In-state travel is required.


  • Foster community engagement and relations through arranging community meetings, press releases and social media presence
  • With the Co-Principal Investigators, coordinate the development of program materials including recruitment communication materials, marketing materials, websites, forms, and reports.

Administration & Logistics

  • Maintain program timeline including tracking deadlines for program deliverables.
  • Manage the contracts for Community Champion Partners and ensure timely reimbursement for all expenses
  • Manage the distribution of Collaborative Work Group recruitment materials and collect letters of interest from interested parties
  • Manage program budget and ensure timely processing of community partner invoices.
  • Ensure compliance with regulatory and institutional policies.
  • Manage logistics for all meetings.
  • Develop, implement, and maintain comprehensive databases and files related to the program.
  • Identify collaborative software programs and train collaborative work group partners. Provide primary support for software usage.
  • Manage data collection and reporting for key elements of the grant including progress reports to the funder.
  • Assist the Community and Cancer Science Network (CCSN) evaluator in collecting any needed data from the Collaborative Work Groups.
  • Aid Co-PIs, CCSN evaluator, Collaborative Work Groups with dissemination including publications and presentations
Assist with literature reviews as needed by Co-PIs and Collaborative Work Groups

Preferred Schedule:
Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Knowledge – Skills – Abilities


  • Strong interpersonal skills, including the ability to establish and maintain positive professional relationships across diverse populations.
  • Exceptional writing and editing skills, including the ability to produce clear, accurate content required.
  • Ability to manage multiple activities and deadlines required.
  • Prior project or complex program management
  • Work experience should demonstrate dependability, flexibility, and maturity.
  • Proficiency working in the Microsoft Suite and online meeting platforms.

Preferred Qualifications

  • Previous work in administration within a higher education institution or community-based organization.
  • Familiarity with human centered design and/or strong facilitation skills.
  • Previous experience monitoring program expenses and managing budget related activities
  • Ability to learn quickly and solve problems creatively.
  • Previous experience in navigating social and health related systems, making connections and securing support.
  • Prior experience working with diverse communities.

Organizational Structure

Building: Curative

Department: Medicine

Division: Hematology and Oncology

Reports to (Title): Program Manager II

Collaborates with (Titles): Community and Cancer Science Network Integration Hub and other projects in the CCSN Network

Specifications Appropriate education and/or experience may be substituted on equivalent basis

Minimum Required Education: Bachelor’s degree

Minimum Required Experience: 6 years

Preferred Education: Master’s Degree

Preferred Experience: Coordination of health or community programming

Diversity and Inclusion

The Medical College of Wisconsin (MCW) is committed to creating an inclusive and welcoming workplace that includes individuals with diverse backgrounds and experiences. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. We strive to integrate our human and social differences into MCW’s functioning, strategies and culture to create a diverse and equitable workplace. If you believe embracing individuality and working together makes us stronger, then MCW is the place for you. People of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Company Details

Milwaukee, Wisconsin, United States