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Administrative Operations Coordinator

California State University, Long Beach

Last Updated: 9/12/22

Job Description


Administrative Operations Coordinator

Job No: 518876
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary
This position provides administrative support for the Operations unit, which consists of Receiving and Mail, Property, Lost and Found, University Print Shop and the University Copier Program.
Key Responsibilities

  • Performs general clerical functions such as answering phones, receiving and distributing mail (both electronic and hard copy), greets and assists customers (including screening and referring them to correct person).
  • Submits and tracks requisitions, processes vendor payments and monitors contractual spending.
  • Acts as the first point of contact for the University Print Shop/Copier Program.
  • Provides telephone and email customer assistance for Copier Program customers, including troubleshoot copier and network issues.
Knowledge Skills and Abilities
Excellent customer service skills. Proficient in computer operating systems, including Microsoft Excel, Word, Email (Outlook preferred). Excellent interpersonal communication skills including the ability to work with a wide variety of campus constituents, vendors and the general public. Excellent organizational skills with the ability to work independently and manage multiple priorities for effective and timely completion of work assignments. Ability to complete work assignments with a high degree of accuracy and accountability. Ability to pro-actively address problems and provide appropriate resolutions.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
Equivalent to four years of administrative support experience required.
Department
Operations
Classification
Administrative Support Coordinator I
Compensation
Target salary is $3,505 per month based on experience. The salary range for this classification is $3,276 to $5,148 per month.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base
Full-time temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy
The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.



Application Closes: Sep 23, 2022 (11:55 PM)

To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/518876/administrative-operations-coordinator




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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.