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Executive Assistant

Charles R. Drew University of Medicine and Science

Last Updated: 10/13/21

Job Description

Executive Assistant

Charles R. Drew University of Medicine and Science (CDU) is a premier mission-driven university dedicated to transforming the lives of underserved communities through health professions education, clinical service, biomedical research and compassionate patient care. Over 80 percent of CDU students and over 71 percent of CDU faculty are from communities of color. We are committed to cultivating diverse health professional leaders who are dedicated to social justice and health equity for underrepresented groups impacted by health disparities not only in South Los Angeles, but around the world.

Under the direct supervision of the Vice President for Research and Health Affairs (VPR), the Executive Assistant (EA) will provide the administrative support and assistance in the day-to-day operations within the Office of the Vice President for Research and Health Affairs for the Vice President for Research and Health Affairs (VPR). This includes, but not limited to, managing schedules and meetings, answering phones, responding to e-mail, draft reports, taking meeting minutes, and identifying and prioritizing items. The Executive Assistant will act as liaison and will represent the Vice President for Research to staff, faculty, senior management, other institutions, funding agencies, and regulatory agencies.

Essential Duties

  • Responsible for managing and coordinating schedule for VPR.
  • Assist with maintaining administrative and financial records.
  • Serve as liaison between the CDU Administrative Offices and Committees.
  • Assist in the day-to-day functions of the administrative unit in the operation of different programs.
  • Assist to document and file responses, tracking requests and materials submitted to the VPR on a regular basis. Maintain a list of incoming and outgoing documents.
  • Coordinate the collection and compilation of program activity data; develops, writes, and submits comprehensive statistical and narrative program reports.

Required Qualifications

Four-year college degree (B.S.) in Business Administration or in Health Sciences. Experience in Business Administration, Public Administration, or Public Health is an advantage.

Minimum Requirements

  • Must be able to work on multiple tasks simultaneously and have strong time management skills.
  • Must have strong organizational skills, detail-oriented, and have the ability to work collaboratively on scientific, clinical, research, administrative, and community-partnered teams.
  • Knowledge of grant proposal development and administration, including to federal, local, and private agencies. Strongly prefer experience working with the National Institute of Health and its agencies such as National Cancer Institute and National Institute on Minority Health and Health Disparities.
  • Knowledge of word processing: strong scientific, clinical, and academic research writing skills preferred including but not limited to editing and preparing scientific/technical manuscripts and use of bibliographic software such as Endnote. Prefer knowledge of manuscript submission and scientific journal processes related to manuscript banking into NIH’s PMC in accordance with open access policies.

Preferred Qualifications

  • At least 5 years or more years of experience working in an academic setting or institution with responsibility for coordinating educational programs and activities.
  • At least 5 or more years of experience in scientific and programmatic grant development, writing, and submission of grant proposals and reports including to federal, local, and private funding agencies. Prefer experience with grant submission to National Institute of Health and its agencies such as National Cancer Institute and National Institute on Minority Health and Health Disparities.

Special Requirements

  • Ability to work effectively with a diverse community.

To learn more about the position and to apply, please visit https://jobs.cdrewu.edu/postings/4330

Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.



Company Details

Los Angeles, California, United States
http://www.cdrewu.edu