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Office Coordinator

California State University, Long Beach

Last Updated: 1/28/23

Job Description


Office Coordinator

Job No: 519633
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Job Summary
The incumbent serves as the Office Coordinator for the Office of Equity and Diversity (OED). Under the general supervision of the OED Specialist, the Office Coordinator organizes and coordinates services provided by the office as well as provides administrative support for the effective operation of the office.
Key Responsibilities

  • Coordinates scheduling and meeting requirements for the office, including hearings
  • Oversees the mandated online training compliance programs for students and employees
  • Performs basic intake duties for employee, student, and University third parties and records, tracks, and updates case management records for the office
  • Tracks, communicates, and coordinates subpoena processing and tenure track diversity reporting for the campus
  • Oversees documentation, coordination, and organization of OED reports, annual reports/statistics, presentations, work groups, and hearings
Knowledge Skills and Abilities
Maintains a safe work environment. Basic knowledge of Microsoft Office and PeopleSoft. Ability to provide ongoing excellent customer service, scheduling meetings, and managing phone lines. Strong written and verbal communication skills. Demonstrated ability to maintain confidentiality and work with individuals under emotional stress. Ability to establishes and maintain good working relationships with faculty, staff, students, and vendors. Ability to work independently using sound judgment, accuracy, and speed. Ability to work effectively and positively in a diverse community.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
Equivalent to five (5) years of administrative support experience required.
Department
Equity & Diversity
Classification
Administrative Support Coordinator II
Compensation
The targeted salary may be set as high as $ per month based on experience. The salary range for this classification is $3,681 to $6,034 per month.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base
Full-time, regular position.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy
The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.


Application Closes: Oct 19, 2022 (11:55 PM)

To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/519633/office-coordinator




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Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.