Administrative Coordinator

The Office of the Vice Provost for Academic Affairs welcomes applicants for an Administrative Coordinator.

This position works in a dynamic, collegial environment, supports Faculty Professional Development and Student Success, and promotes individual excellence and personal growth. The position provides primary support for the Associate Vice Provost for Curriculum Development and Academic Operations, and will be cross-trained in all other areas of office functions. The successful candidate will receive appropriate training, encourage, and support, with room for professional growth.

Ball State University is committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors!

The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

This position will provide administrative support for the Office of the Vice Provost for Academic Affairs, primarily for the Associate Provost for Academic Planning and Operations, the Senior Systems Specialist for Academic Affairs, and the Director for Academic Assessment and Accreditation; serve as the primary receptionist for the Office of the VPAA.

At Ball State University, Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.

Minimum qualifications: Associate degree or an additional two years of relevant experience will be accepted in lieu of an associate degree. At least three years of secretarial or administrative support experience. Strong computer skills, especially MS Office; strong receptionist skills (telephone, greeting guests); able to manage the electronic calendars of the administrators in the office. Able to take minutes for meetings and manage electronic files. Demonstrated ability to work well with others in a collaborative environment.

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred qualifications: Associate degree in a business related field. Over three years of experience with office operations; knowledge of Banner and other BSU systems; ability in graphic design (flyers, graphics, etc.). Strong ability with XCL spreadsheets. Experience managing web pages and databases.

Apply online at: https://bsu.peopleadmin.com/postings/28850. Required documents to include with your application: resume and cover letter. Review of applications will begin immediately and will be accepted through January 27, 2022.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.

The Ball State way is rooted in the Beneficence Pledge – a commitment to excellence in teaching and scholarship, honesty and integrity, social responsibility, gratitude and valuing the intrinsic worth of each member of our community. Ball State students, faculty and staff are empowered in a culture that believes in them and demands they believe in themselves. They are partners in an innovative, immersive approach to education. They are supported by living and learning facilities that enable intellectual curiosity. We graduate scholars who are changing the world, and we’ve dedicated our University to do the same.

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.