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Administrative Assistant Senior - Pediatric Critical Care

Medical College of Wisconsin

Last Updated: 6/27/22

Job Description

The Medical College of Wisconsin brings a synergy between the best medical education, research and patient care. Tomorrow’s discoveries happen right here alongside the very people who bring those lessons to our students. Every bit of knowledge, and every advancement, provides our students with an unprecedented, collaborative learning environment, and helps improve the vitality and care of our communities.

In the role of Administrative Assistant Sr. working in Milwaukee, Wisconsin. Our Administrative Assistant Sr. provides daily administrative support to five faculty members, the APP team, and the Palliative team. Coordinates and lead projects, perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and provide information to visitors. Handles confidential materials, maintain confidential files and assist in developing confidential correspondence and reports.


  1. Professionally and confidentially handle sensitive and confidential information (including clinical, financial and personnel) in all aspects of daily activities.
  2. Create complex workflow charts, spreadsheets, databases, macros, and templates.
  3. Create reports, presentations, minutes, letters, memos, and forms.
  4. Coordinate PFCCS course.
  5. Coordinate bootcamp course.
  6. Assist in coordination of special events and/or educational opportunities led by section.
  7. Manage calendars, coordinate meetings, and prepare pertinent agendas or materials.
  8. Provide resolution to phone inquiries and prioritizing issues and routing calls as appropriate.
  9. Serve as key point of contact for a variety of audiences and independently compose e-mail and other correspondence.

10. Conduct research, compile data, and prepare presentations and reports for leadership review.

11. Coordinate and perform status reports, project reports, and other types of information regarding special projects.

12. Monitor department budget and summarize financial reports including monitoring expenditures, preparing purchase orders, check requests, and assist in budget development.

13. Maintain faculty scholarly activities database and inform department newsletter editor of faculty publications.

14. Perform other duties as assigned.

Knowledge – Skills – Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.

Organization, time management, interpersonal, communication, and problem-solving skills.

Preferred Schedule:
Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Minimum Qualifications:

Appropriate experience may be substituted for education on an equivalent basis

  • Minimum Required Education: High school diploma
  • Minimum Required Experience: 5 years of experience

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vison, and Dental. Along with Flexible Spending options

  • 403B Retirement Package
  • Competitive Vacation and Paid Holidays offered
  • Tuition Reimbursement
  • On campus Fitness Facility, offering onsite classes.
  • Additional discounted rates on things as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see:

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.


Company Details

Milwaukee, Wisconsin, United States