Under supervision from the Program Director, the Administrative Assistant will perform varied administrative duties providing assistance in the day-to-day administration of the College of Medicine (COM) Enhanced Post Baccalaureate Program and Pre-Medical Academy. Duties will focus on support for all areas of the department, assist with daily operations and complete complex administrative assignments.
- Assists the Program Director in the management of complex details and advanced administrative assignments, including data gathering, monitoring deadlines, and conducting follow-up.
- Composes and produces business correspondence, reports and related materials.
- Collect and analyze data and determine appropriate formats for displaying results.
- Supports the preparation and updating of policies and procedures, budgets, and other documents related to program operations.
- Prepares agendas and takes minutes for meetings.
- Assists in the preparation of fiscal reports, submission of financial paperwork, and travel arrangements and reimbursements.
- Assists in maintaining records, such as budgets, expenditure reports, and progress reports.
- Assists in the coordination and planning of meetings.
- Order and maintain office supplies.
- Ensure confidentiality and control access to sensitive information. Maintain confidential files ensuring quick retrieval.
- Serve as an internal resource to faculty, administrators, trainees and others.
- Respond to inquiries and requests for information requiring knowledge of departmental and University policies and procedures.
- Performs other related duties as assigned.
- Assist with speaker or conference series.
Regionally accredited bachelor’s degree required; and/or equivalent of combined education and experience in the related field.
One to two years executive administrative experience, and/or supporting a University program.
- Strong verbal and written communication skills.
- Demonstrated ability to plan, coordinate and schedule various office activities.
- Strong proficiency with MS Office: Word, Excel, PowerPoint, Publisher and Outlook, along with information technology platforms such as Zoom, MS Teams, Blackboard.
- Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time effectively.
- Interpersonal skills to establish and maintain effective working relationships with students, faculty, staff and guests.
- Ability to make sound administrative/procedural decisions and judgments.
- Ability to maintain professionalism.
- Ability to work effectively with a diverse community.
For more information and to apply, https://jobs.cdrewu.edu/postings/4189
Charles R. Drew University is an Equal Opportunity Employer