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Administrative Assistant

Charles R. Drew University of Medicine and Science

Last Updated: 6/01/22

Job Description

Job Summary

Under supervision from the Program Director, the Administrative Assistant will perform varied administrative duties providing assistance in the day-to-day administration of the College of Medicine (COM) Enhanced Post Baccalaureate Program and Pre-Medical Academy. Duties will focus on support for all areas of the department, assist with daily operations and complete complex administrative assignments.

Essential Duties

  • Assists the Program Director in the management of complex details and advanced administrative assignments, including data gathering, monitoring deadlines, and conducting follow-up.
  • Composes and produces business correspondence, reports and related materials.
  • Collect and analyze data and determine appropriate formats for displaying results.
  • Supports the preparation and updating of policies and procedures, budgets, and other documents related to program operations.
  • Prepares agendas and takes minutes for meetings.
  • Assists in the preparation of fiscal reports, submission of financial paperwork, and travel arrangements and reimbursements.
  • Assists in maintaining records, such as budgets, expenditure reports, and progress reports.
  • Assists in the coordination and planning of meetings.
  • Order and maintain office supplies.
  • Ensure confidentiality and control access to sensitive information. Maintain confidential files ensuring quick retrieval.
  • Serve as an internal resource to faculty, administrators, trainees and others.
  • Respond to inquiries and requests for information requiring knowledge of departmental and University policies and procedures.
  • Performs other related duties as assigned.
  • Assist with speaker or conference series.

Required Qualifications

Regionally accredited bachelor’s degree required; and/or equivalent of combined education and experience in the related field.

Minimum Requirements

One to two years executive administrative experience, and/or supporting a University program.

Preferred Qualifications

  • Strong verbal and written communication skills.
  • Demonstrated ability to plan, coordinate and schedule various office activities.
  • Strong proficiency with MS Office: Word, Excel, PowerPoint, Publisher and Outlook, along with information technology platforms such as Zoom, MS Teams, Blackboard.
  • Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time effectively.
  • Interpersonal skills to establish and maintain effective working relationships with students, faculty, staff and guests.
  • Ability to make sound administrative/procedural decisions and judgments.
  • Ability to maintain professionalism.

Special Requirements

  • Ability to work effectively with a diverse community.

For more information and to apply,

Charles R. Drew University is an Equal Opportunity Employer

Company Details

Los Angeles, California, United States