(Archived) Administrative Assistant

We’re looking for those individuals—the creative thinkers and innovation seekers—who are content with nothing short of changing the world. Discover the endless opportunities within the Medical College of Wisconsin and be inspired by the work we can do together to improve health, and make a positive, daily impact in our communities.

In the role of Administrative Assistant working in Milwaukee, Wisconsin. The Administrative Assistant under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Responsibilities:

• Anticipate and provide professional, accurate administrative support to faculty and staff as needed. Coordinate calendars/appointments/schedules, meeting/travel arrangements, itineraries, reimbursements, travel/vacation requests, etc. Responsible for tracking and submission of credentialing. Prepare and edit correspondence, reports, manuscripts and other materials from a variety of sources including, but not limited to: dictated transcription, word processing, spreadsheets and database applications.
• Responsible for updating and revision of clinic and provider schedule templates in QGenda as needed.
  • Maintain comprehensive database and files related to the section (scholarly activity, vacation, travel and expenses, certifications and licensing, etc.); faculty and fellow presentations, publications, grants and other documents; maintain section faculty CVs in the Faculty Collaborative Database and various other online profiles as well as faculty website profiles and CVs within the CHW/MCW system.
  • As needed, answer telephones and greet visitors, responding to routine and non-routine inquiries, and assuring timely referral or resolution of issues. Maintain confidentiality of department and patient information.
  • Act as backup for fellow administrative staff. Respond to various situations in the work of the division or department.
  • Represent MCW, CHW and all other vested constituents in a professional manner in accordance to all policies and procedures.
  • Perform other duties as assigned.

Preferred Schedule:
Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Minimum Qualifications:

Appropriate education and/or experience may be substituted on equivalent basis

Minimum Required Education: High school diploma

Minimum Required Experience: 3 years of experience

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vison, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on things as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

About MCW
The Medical College of Wisconsin (MCW) is one of the largest healthcare employers in Wisconsin. We are a distinguished leader and innovator in the education and development of the next generation of physicians, scientists, pharmacists and health professionals; we discover and translate new knowledge in the biomedical and health sciences; we provide cutting-edge, collaborative patient care of the highest quality; and we improve the health of the communities we serve.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.