Job was saved successfully.
Job was removed from Saved Jobs.

Grounds Administrative Assistant

$3,338 – $4,913 monthly

California State University, Long Beach

Last Updated: 5/08/23

Job Description

Grounds Administrative Assistant

Job No: 527754
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary

Under the immediate supervision and direction of the Manager, Grounds and Landscaping Services and Assistant Manager, Grounds and Landscaping Services and/or desginee, this position will assist in general administrative support for the Grounds Department.
Key Responsibilities

  • Assist with daily administrative operations of Grounds Department including SUAMs, Work Order Management System entries, Labor tracking, processing of absence request, creating purchase request, budget tracking and processing of invoices.
  • Support of the Assistant manager and Field Operation coordinator Assist with recycling billing, tracking of data for reports. In the absence of the field operation coordinator assumes duties to facilitate department operations.
  • Compiling event / classroom reports for staff, monitoring of work orders for service request. GIS Plant ID map data base.
  • Support of commencement operations assisting field operations coordinator with coordination of meeting set up staff schedules
Knowledge Skills and Abilities
  • Computer knowledge- Microsoft: Word, Excel, PowerPt, Access; Adobe Illustrator, InDesign, GIS mapping, Arc map GIS, ArborPro, RainMaster
  • Working knowledge of spreadsheet and word processing programs.
  • Ability to learn and use the computerized in-house maintenance management system
  • Ability to learn and use campus event management system
  • Excellent oral and written communication and interpersonal skills.
  • Demonstrated ability to communicate with all levels of administration, faculty, and staff.
  • Excellent customer service skills.
  • Demonstrated past experience in a customer service-oriented environment.
  • Working knowledge of various types of paging systems, i.e. radio, walkie talkie, etc. Work experience using multi-line phones.
  • Must possess exceptional organizational/communication and interpersonal skills; Ability to adapt to changing client situation
  • Capacity to think creatively.
  • Ability to relate well to individuals and groups with widely varying backgrounds, perspectives, education and skills; ability to work well in stressful, high-pressure, high-profile situations. Ability to multi-task responsibilities related to events and facilities services
  • Ability to communicate effectively with customers, co-workers, contractors, and the public, both orally and in writing.
  • Excellent oral and written communication, interpersonal and customer service skills.
  • Working knowledge of spreadsheet and word processing programs.
  • Ability to multitask and prioritize projects.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

  • Equivalent to three years of administrative support experience required.

  • Bachelor's degree is preferred.

  • CA Driver's License preferred.
    Physical Summary

    Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).

    Beach Building Services

    Administrative Support Assistant II

    Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

    CSU Classification Salary Range: $3,338 - $4,913 per month.

    Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
    Time Base

    1.0 time-base, 40 hours per week.
    Duration of Appointment

    This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.
    Application Procedures

    Click Apply Now to complete the CSULB Online Employment Application.

    PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
    Additional Information

    CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

    A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
    Equal Employment Statement

    California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

    We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact
    Out of State Employment Policy

    California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

    As of January 1, 2022 the .
    Out of State Employment Policy

    California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

    As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

    Application Closes: May 22, 2023 (11:55 PM)

    To apply, visit

    Copyright ©2022 Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency

Company Details

Long Beach, California, United States
CSULB, one of the largest universities in the CSU system, is located in Long Beach on a beautifully landscaped, 320-acre campus near the ocean and the thriving downtown area. The school’s faculty and staff are engaged in a broad array of high-quality undergraduate and graduate programs, significant research, in addition to a wide range of community and professional service organizations.