Administrative Support Assistant

Administrative Support Assistant

Job No: 525804
Work Type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary

The Administrative Support Assistant provides clerical support to the Department Chair and Department Coordinator. The incumbent serves as the backup person in the absence of Department Coordinator. Coordinates and provides general departmental services and information to faculty and students.
Key Responsibilities

• Administers front/general office, supervises one or more student assistant(s). Prepares curriculum information and class scheduling documents.
• Assists students with questions, prepares forms for students, and solves administrative and departmental problems for students.
• Assigns course permits and keeps records of students taking CE 404, 408, 697 and 698, and CEM 409 courses.
• Designs charts, formats, and displays for presentation of information to assist coordinators and Department Chair in decision making.
• Responsible for textbook ordering. Acts as liaison between the textbook publisher and faculty.
• Provides clerical support to Department Chair, Faculty, and Administrative Coordinator.
• Responsible for department office supplies, forms, and stationery procurements.

Knowledge Skills and Abilities

Knowledge of university and office procedures, accounting, travel arrangements, campus rules and regulations and department procedures. Computer literacy is vital to the meet the daily requirements as an Administrative Support Assistant II. Many assignments and forms are geared to ever-changing software programs which the employee is expected to adjust to. Ability to interact and work well with a diverse community to provide cohesive bond between department, faculty and students is important.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience

Equivalent to three years of administrative support experience required.
Department

Civil Engineering & Construction Engineering Mgmt (CECEM)
Classification

Administrative Support Assistant II
Compensation

CSU Classification Salary Range: $3,338 - $4,913 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.
Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base

Full-time temporary position for two years with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at [Register to View] .
CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu.
Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.



Application Closes: May 12, 2023 (11:55 PM)

To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/525804/administrative-support-assistant




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